Job Description

The California Water Efficiency Partnership (CalWEP) seeks a part-time Accounts Assistant to join its staff and help achieve its mission to maximize urban water efficiency in California. We are a small team with an outsized impact located in downtown Sacramento.

CalWEP is an innovative leader, voice, and expert on water efficiency in California. With over 200 members including water agencies, service providers, technology companies, manufacturers, and non-profits. CalWEP’s mission is to maximize urban water efficiency and conservation throughout California. We achieve this goal by:

• Supporting and integrating innovative technologies and practices
• Encouraging effective public policies
• Advancing research, training, and public education
• Building collaborative approaches and partnerships

Learn more about us at

This position works closely with our Controller to complete the following duties:

Accounts Payable :

• Process, verify, and reconcile invoices from vendors and suppliers in compliance with company policies.
• Ensure accurate and timely payment processing, including preparing checks and electronic payments.
• Maintain vendor accounts, resolving discrepancies and responding to inquiries promptly.
• Assist in month-end and year-end closing procedures by preparing necessary reports and reconciliations.

Accounts Receivable:

• Generate and send out customer invoices and statements in a timely and accurate manner.
• Monitor accounts receivable aging, following up on overdue accounts and initiating collection procedures as necessary.
• Reconcile cash receipts and maintain accurate records of payments and credits.
• Collaborate with the membership team and members to address billing discrepancies and resolve payment issues.

General Financial Support:

• Assist in preparing and maintaining monthly financial reports for the Direct Distribution Programs.
• Support the finance team with additional clerical tasks and administrative duties as required.
• Maintain confidentiality of financial information in accordance with the organization’s policies.

Other Duties as Assigned:

As part of a dynamic and agile team, we continuously adapt to meet the evolving needs of our members. The responsibilities outlined above are intended to provide a general overview of the role and may not represent an exhaustive list. Additional duties may be assigned as necessary to support the organization's goals.

Required Qualifications :

• High school diploma or equivalent; associate’s or bachelor’s degree in accounting, finance, or related field preferred.
• Minimum of 1 year of experience in accounting or bookkeeping, preferably within a nonprofit setting.
• Proficiency in accounting software (CYMA preferred) and Microsoft Office Suite with demonstrable knowledge of Excel.
• Strong attention to detail and accuracy in data entry and financial reporting.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong communication and interpersonal skills to interact effectively with staff and member organizations.

Preferred Qualifications :

• Familiarity with nonprofit accounting principles, including fund accounting and restricted/unrestricted funds.
• Strong problem-solving skills with the ability to identify and resolve discrepancies.

Physical Requirements :

• Office environment with occasional lifting of up to 30 lbs.

Compensation & Benefits:

• This is a part-time position, requiring approximately 12-15 hours per week.
• The position is in-office, with flexible scheduling for days and hours.
• The hourly wage begins at $25 per hour, with the potential for adjustment based on qualifications and experience.

Equal Opportunity Employment:

CalWEP is committed to providing equal employment opportunities regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other protected classes.

Application Process:

Applicants should email their résumés, cover letters describing their qualifications and interest in the position to work@calwep.org with the subject line “Accounts Assistant Application.”

The position is open until filled. All applicants will be held in confidence with the hiring committee, reference checks will be requested in later rounds of interview process.

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