Job Description

Administrative Assistant – Executive & Events Support

We are seeking a proactive and detail-oriented Administrative Assistant to provide high-level support to our Office Managing Partner (OMP) and the Local Event Services Team . This is a hands-on role that requires excellent organizational skills, strong communication, and the ability to thrive in a fast-paced, client-facing environment.

Key Responsibilities

Executive Support

• Manage the OMP’s calendar, emails, travel arrangements, expense reports, and meeting logistics using Microsoft Outlook and other internal tools
• Coordinate conference rooms, restaurant reservations, and client gifts
• Assist with CPE/CPA documentation and timekeeping
• Format and edit documents, generate reports, and conduct research
• Support OMP with internal newsletters, partner communications, and social media updates (e.g., LinkedIn)
• Liaise with clients and guests; coordinate electronic signatures and scheduling via Teams/WebEx

Event Support

• Assist with planning and logistics for internal and off-site events
• Act as on-site contact during events; coordinate with vendors, caterers, and building staff
• Support menu planning, guest registration, room setup, and event communications
• Schedule and register attendees in systems like Envoy; manage parking validations
• Maintain accurate records and upload event invoices to internal systems

Qualifications

• Prior experience in an administrative or executive support role
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational and multitasking skills
• Strong written and verbal communication
• Professional demeanor with a client-focused mindset
• Ability to handle confidential information with discretion
• Flexible, reliable, and able to adapt to changing priorities

If you're an organized, polished professional who enjoys supporting leaders and helping execute seamless events, we’d love to hear from you.

The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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