Legacy Interviews
Administrative Assistant
About Legacy Interviews:
Legacy Interviews helps our clients video record loved ones sharing their life stories so that future generations can see and hear their family talking about their past.
Administrative Assistant Role:
We're hiring a flexible, part-time administrator (1099 contractor role, no benefits; ideally 2+ years). Perfect for a former professional returning to work who needs ultimate flexibility for family (school pickups, sick days). St. Louis area required.
The position is ideal for an intelligent, detail-oriented, personable person. In your work, you will meet hundreds of people from all different walks of life, all interfacing with you to receive information needed to record their Legacy Interview, book a speech/workshop from Vance Crowe, or schedule our podcasts.
Education & Skills:
No specific education required. Must demonstrate professional correspondence with clients/guests (written and phone).
Required proficiency in:
- Light bookkeeping (QuickBooks Online)
- CRM system (Monday.com)
- Mailchimp
- YouTube and digital files
Ability to learn quickly, solve problems, and use AI tools is essential.
Position Details:
Contractor position, ~10 hours/week, hybrid remote/in-person (one weekly office visit required in Richmond Heights, Missouri). Paid hourly: $35-$40.
Works across: Legacy Interviews, Vance Crowe Podcasts, Vance Crowe Speaking.
Responsibilities:
- Scheduling interviews/meetings for Legacy Interviews, Vance Crowe Speaking, and podcasts
- Sending follow-up emails and phone calls to clients, podcast guests, stakeholders
- Answering phone calls from Legacy Interview clients and inquiries
- Ensuring surveys and contracts are accessible, filled out, and stored
- Managing Legacy Interview workflow through CRM, email, and calendar
- Digitally delivering completed interviews to podcast guests/Legacy clients; creating and mailing final DVDs
- Mailing/shipping via post office and FedEx
- Picking up print materials
- Storing/tracking receipts for purchases (accounting software and physical folder)
- Ensuring office supplies stocked (e.g., coffee/creamer)
- Other duties as assigned
Requirements: Reliable computer, cellphone for remote work; reliable transportation for errands (all within 3-mile radius of office; travel compensated at IRS rate).
Legacy Interview Culture:
Small startup team that gets along well, stays positive, focuses on profound guest experiences, and improves continuously. We value open dialogue, ownership, and evolving the business. Contractors track hours, communicate progress, and aim for perfect client interactions. Fun, high-learning environment.
To Apply:
Email stories@legacyinterviews.com with resume and a paragraph highlighting relevant experience, plus how your personality and skills fit this role.
...Our client seeks a maintenance and reliability manager for their Philadelphia plants. Will serve 3 locations in the area. Supervising 5 supervisors. Experience: BS Mechanical Engineering or related engineering degree may consider a non-degreed person with direct experience...
...communication skills and ability to work collaboratively with internal... ...to business needs, occasional evenings, weekends, and holidays as... ...) - If required to work from home, a minimum internet speed of 1... ...to sit for extended periods of time entering data into the...
...Nocturnist Hospitalist Opportunity Stormont Vail Health | Topeka, Kansas Stormont Vail Health, a physician-led, premier regional health system, is seeking a Board-Certified/Board-Eligible Nocturnist Hospitalist to join our dedicated and diverse team in Topeka, Kansas...
...Customer Service & Bike Tech First 90 days: fully in office After 90 days: 3 days in office, 2 days hybrid About Retrospec Based throughout Southern California, Retrospec is committed to a no-barrier, inclusive entry to nature and honest conversation about...
...committed to making beautiful fashion accessible beyond the runway. Position Overview Were seeking a driven TRAINEE / INTERN for a full-time, on-site role in B2B Sales & Marketing at our Downtown Los Angeles (DTLA) headquarters. This traineeship is designed...