Job Description

Title: Administrative Assistant

Location: Alpharetta, GA

Duration: 6 Months contract

Rate: $24/Hour on W2

Job Description:

• The Site Administrative Assistant provides essential administrative support to ensure smooth and efficient office operations. This role involves a variety of tasks including managing work orders, room setups, shipments, catering requests, office supplies, room reservations, and event coordination.
• Complete and manage Work Order Requests.
• Handle room setup requests and follow up to ensure proper arrangements.
• Process FedEx package shipments.
• Order and maintain office supplies inventory, as requested.
• Manage room reservations and ensure proper setup for meetings and events.
• Assist in event management, including planning, coordination, and support.
• Manage food and catering requests, including setup and cleanup for meetings and events. Includes accurately updating and tracking monthly requests, placing orders and ensuring pickup/delivery occurs on time.
• Processing additional requests, such as orders for paper products, utensils, etc. are included

Expense Management:

• Create and submit detailed monthly expense reports using Concur, ensuring accuracy and timely submission in compliance with company policies.

Distribution List Maintenance:

• Manage and update all Supply Chain distribution lists, including the addition of new employees and removal of former employees to ensure effective communication.

Workplace Coordination:

• Maintain and update office floor plans to reflect current seating arrangements.
• reate personalized name plates for new hires and promptly remove name plates for employees who have left the company.

Requirements:

• Serve as a backfill for the local administrative assistant when needed.
• Perform other duties as assigned.
• Experience in event and/or meeting management.
• Previous experience in a similar administrative role.
• Familiarity with office management procedures and basic work prioritization

Skills and Abilities Minimum:

• Strong customer service orientation.
• Demonstrates initiative and is action oriented.
• Enjoys working as part of a team.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent organizational and communication skills.
• Detail orientated
• Motivated to learn new skills
• Take ownership of projects and see them through from start to finish
• Reliable employee that takes pride in their work
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Education Level/Degree: High school diploma or equivalent required.

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