** LOCAL CANDIDATES ONLY - DO NOT APPLY IF YOU DO NOT RESIDE IN SOUTH FLORIDA!
**PLEASE, NO PHONE CALLS
** Cover Letter Is Mandatory For This Position
Job Description
WHAT ARE WE LOOKING FOR?
We are looking for an office administrative assistant / personal assistant to the company's CEO. Duties will include the following:
Running personal & office errands and completing personal shopping and gifting, as well as, high volume shipping
Overseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping company
Booking and arranging travel, transport, and accommodation
Providing administrative support to corporate office and CEO
Assisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc.;
Scheduling personal, medical, business and other appointments;
Assisting with simple IT issues (phone settings, computer functions, etc.);
Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals;
Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations.
YOU MUST
Possess an understanding of high sense of urgency tasks and pay close attention to detail
Be able to work in a high-stress environment and work quickly and efficiently through assigned tasks
Have excellent organizational and problem-solving skills, with an "above and beyond" attitude
Have good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environment
Set high standards for yourself and your work
Be self-motivated, proactive, and have an ability to think and work independently while managing multiple tasks
Be detail-oriented with meticulous organization, task management, and communication skills
Able to remain calm under pressure during hectic and stressful times
Own a car and be willing to run errands and coordinate tasks around town
Enjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment)
WHO ARE YOU?
Background in Travel or Hospitality strongly preferred!
A true go-getter and "make it happen" kind of person
Think fast on your feet; able to multi-task under pressure
Proficient in both Mac and PC systems and programs including Microsoft Office Suite
Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramount
Willingness to work long hours, overtime as needed and accessibility on weekends and evenings as needed
Real Estate License a plus!
Job Type: Part-time or Full-time
Salary: based on experience
Job Location:
Miami Beach, FL 33139/Remote
Job Types: Full-time, Part-time
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