Administrative Associate - Facilities Job at Astiva Health, Inc, Orange County, CA

dCtpd3NjQmp1MDlkMTNiMGl6S2tEKy9xNEE9PQ==
  • Astiva Health, Inc
  • Orange County, CA

Job Description

Job Summary:

The Administrative Assistant – Facilities Support plays a key role in creating a clean, organized, and welcoming workplace environment. This service-oriented professional supports daily operations by managing office facilities, supplies, and front office duties, with a strong focus on serving staff needs and enhancing employee experience.

Key Responsibilities:

Office & Facilities Management

  • Monitor and maintain office equipment; coordinate repairs and servicing as needed.
  • Manage inventory of office and break room supplies; proactively restock to ensure availability.
  • Organize and maintain supply storage areas for cleanliness and accessibility.
  • Perform light cleaning and tidying of shared spaces between scheduled janitorial services (e.g., wiping surfaces, restocking supplies, emptying recycling trash bins).
  • Assemble and set up simple office furniture and equipment.
  • Coordinate with vendors for office maintenance, cleaning services, and equipment servicing.

Front Office Operations

  • Serve as the first point of contact for visitors and deliveries, ensuring a professional and friendly front office experience.
  • Receive and distribute incoming mail, packages, and deliveries.
  • Answer and direct phone calls and manage general inquiries with a helpful and courteous attitude.

Meeting & Event Support

  • Set up conference rooms for meetings, including arranging furniture, technology, and materials.
  • Coordinate meal orders and catering for employee meetings, trainings, and events.
  • Maintain cleanliness and readiness of shared spaces such as conference rooms and break areas.

Administrative Support

  • Assist with scheduling, calendar management, and meeting coordination.
  • Support internal communications related to facilities updates or office procedures.
  • Maintain records of supply orders, vendor contracts, and equipment maintenance logs.

Qualifications:

  • Proven experience in administrative or facilities support roles.
  • Service-minded attitude with a strong focus on supporting staff and enhancing workplace experience.
  • Ability to perform light cleaning and basic furniture assembly.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and basic office equipment.
  • Ability to lift and move office supplies and equipment as needed.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Free catered lunches

Job Tags

Work at office,

Similar Jobs

24 Seven Talent

Administrative Assistant Job at 24 Seven Talent

Job Title: Receptionist/ Administrative Assistant Location: East Rutherford, NJ Pay Rate: $24-$26/hr Start Date: ASAP Duration: Through end of February (potential to extend)5 days on site Overview We are seeking a highly organized Receptionist/ Admin...

Stoneridge at Centerra

Housekeeper/Laundry Aide Job at Stoneridge at Centerra

 ...Employee Assistance Program Our community is looking for a Housekeeper to join our team. Housekeeper Responsibilities:...  ...Responsible for collecting, cleaning and redistributing the community laundry. Responsible for maintaining the commercial laundry in a... 

Grace Federal Solutions LLC

Van Services Driver Job at Grace Federal Solutions LLC

 ...Van Services Driver Evening Shifts Location: North Carolina Employer: Grace Federal Solutions Type: Full-Time | Schedule: Evening shifts with flexibility for weekends and holidays At Grace Federal Solutions , our people are our greatest success. Rooted... 

Werbrichs Landscaping

Landscape Design and Maintenance Sales Job at Werbrichs Landscaping

 ...ability to work in a team environment. ~ Excellent communication and organizational skills. ~ Extensive landscape maintenance field experience is a huge plus. ~ A degree in landscape horticulture, landscape architecture, or a related field is a huge plus.... 

SESCO Cement Corp.

Industrial Engineer Job at SESCO Cement Corp.

 ...Job Description: Industrial Engineer The purpose of this position is to develop and sustain efficient operational methods for engineering, manufacturing, and supply chain that improve profitability. This position is responsible for calculating and maintaining production...