Job Description

D3 Search is actively seeking a temp-to-hire Administrative Coordinator for a distinguished & renowned hospital/healthcare facility ( corporate legal dept. ) based in East Hollywood (90027).

Position Title:

Administrative Coordinator

• Note: This is a temp-to-hire role within the hospital's corporate legal department.

Location/Map:

This full-time, temp-to-hire Administrative Coordinator position will be located in the hospital's corporate legal dept. located in Los Angeles, CA (East Hollywood | 90027).

Employment Status:

• Temp-to-hire opportunity. Temp-to-hire duration is 90 days.
• Position is fully on-site (Monday - Friday).

Position Summary:

The Administrative Coordinator is responsible for providing project coordination for a broad range of assignments specific to department needs.

• Will perform administrative duties for the department using discretion, interpretation, critical thinking, and independent judgment.
• Activities include assisting with document/presentation creation, meeting scheduling, generating, and distributing reports, invoices, and expense processing, and assisting in projects at the direction of management.
• Responsible for gathering, organizing, and maintaining required department information, documentation, and reports.
• Provide support to ongoing projects and will help track specific aspects of the project.
• Will assist in process improvement and quality assurance programs.

Essential Functions & Position Duties:

• Performs administrative duties according to the needs of the specific department
• Responsibilities will include but are not limited to composing correspondence, meeting scheduling, creating reports, and writing meeting minutes, spreadsheets, dashboards, charts, and graphs.
• Produces information and assembles reports by gathering and analyzing data, editing, transcribing, formatting, inputting, copying, and transmitting text, data, and graphics.
• Develops, organizes, and maintains records and files.
• Maintains tracking and reporting and database management systems to provide information to the department.
• Provides administrative support for department projects and programs.
• Act as the point of contact and communicate project status to all participants; monitor project progress and be the front-line for all issues that arise-redirect all other concerns to the correct person.
• Provides assistance with monitoring budgets and resources for the department and specific programs and projects, including maintaining comprehensive project documentation for tracking purposes that relate to the project.
• Assists with departmental recruitment coordination including travel arrangements, arranging tours, catering, and conference arrangements.
• Coordinates schedules, meetings, and appointments.
• Greets office visitors.
• Schedules meeting rooms, and arranges for audiovisual equipment, catering, and other items as needed.
• Orders and maintains office and other department supplies.
• Maintains control of purchase orders, and records of supplies and equipment ordered and received.
• Processes supply invoices for payment.
• Provide facilities support including IT assistance, mailing packages/correspondence to external parties. Identifies opportunities for process improvement.
• Performs other duties as assigned.

Qualifications:

• Multi-tasking, detail-oriented, communication, planning, organizing, presentation, conceptual thinking, building partnerships, results-orientation, managing resources, research and analysis, project management, and time management.
• At least 2 + years' experience in a law firm or in-house legal department.
• Preferred: 2+ years of administrative coordination experience in healthcare environment, office management experience, database management.

Hourly Pay Rate:

Up to $30.00/hr. | DOE/DOQ

If interested in this full-time, temp-to-hire Administrative Coordinator role with this renowned hospital ( corporate legal dept .) situated in Los Angeles, CA (90027) , and you meet the above qualifications/requirements, please contact the following D3 rep.:

Domenic Ferrante | 📌D3 Search

📬 domenic@d3search.com | 📡

D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

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