Job Description

Are you a professional with five-star communication and multi-tasking skills? This international consulting firm is seeking a temporary-to-hire Administrative Services Coordinator to support their DC office’s daily operations. In this role, you will serve as a go-to person for leadership, staff, and clients, keeping everyone in the loop and ensuring operations are running fluently. If you enjoy being a member of a hardworking team, are detailed, and an expert with prioritizing a busy workload, this could be the role for you!

Key Responsibilities:

• Collaborate with team members to ensure seamless execution of office meetings, including confirming meeting logistics, catering, and space preparation.
• Deliver exceptional client service while creating a professional and welcoming environment for guests and stakeholders.
• Manage leadership calendars and incoming requests, ensuring timely follow-up and distribution of all materials.
• Provide comprehensive administrative support, including front desk coverage, office and delivery management, meeting setup, expense reporting, and financial documentation organization.
• Act as a central point of coordination between leadership, staff (both on-site and remote), clients, and vendors.
• Offer day-to-day operational support to keep the office running smoothly.

Why You’ll Love Working Here:

• Publicly and consistently recognized as “one of the best places to work”.
• Opportunity to work with passionate and driven colleagues.
• Work-life balance is supported and encouraged.

What We’re Looking For:

• Service oriented. You have at least three (3) years of related work experience. Prior experience in customer service and hospitality industries is a plus.
• Professional chameleon. You collaborate well with different personalities and can adapt seamlessly to compliment varying styles and preferences.
• Ahead of the game. You work proactively, anticipating future needs. Staying organized and on deadline are skills you excel at.
• Microsoft fluent. You have strong technological skills and can operate on the applications of Microsoft Office Suite smoothly.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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