Job Description

Candidates should apply using the link below.

The Admissions Associate at Pacifica Christian High School plays a critical role in advancing the school’s mission by supporting the admissions team in both operational and relational capacities. This dual-role position ensures the admissions office runs efficiently while also serving as a compelling representative of the school to prospective families, students, and community partners. The ideal candidate is highly organized, detail-oriented, relationally driven, and passionate about Christian education.

Reports to: Director of Admissions

Employment Classification: Full-Time Staff, Exempt

Essential Expectations

• Enthusiastic embrace of Pacifica Christian High School’s mission and values

• Maturity in Christian faith, thought, and character

• Maintain professional standards of dress, punctuality, and communication

• Represent the school with professionalism, hospitality, and discretion

• Respect and uphold confidentiality regarding student, family, and school information

• Collaborate effectively with colleagues, students, and families

• Participate in professional development aligned with strategic school objectives

• Model behavior consistent with the moral and community standards of the school

Key Responsibilities

Admissions Operations (50%)

• Schedule and coordinate tours, interviews, and student shadow days

• Organize and execute admissions events such as Open Houses, Preview Days, and Accepted Student Receptions

• Collect and manage application materials, maintain accurate records, and communicate with families about application status

• Operate and maintain Finalsite (or similar enrollment management systems) for data entry, tracking, and reporting

• Generate weekly application and inquiry reports for internal stakeholders

• Collaborate with the Director of Admissions to improve operational workflows and ensure timely follow-up with prospective families

• Work with the marketing team to create admissions content. Knowledge of Canva and/or Adobe Illustrator is preferred.

Family Engagement & Outreach (50%)

• Meet with prospective students and families, providing a welcoming and informative introduction to Pacifica

• Represent the school at admissions fairs, middle school visits, and community events

• Build meaningful relationships with applicant families through consistent, authentic communication

• Help lead campus tours and facilitate engaging student shadow experiences

• Serve as a knowledgeable ambassador of the Pacifica mission, curriculum, culture, and distinctives

• Work alongside faculty and students to create a warm and compelling experience for all visitors

Events Required

• Admissions Events
• Open Houses
• Coffees
• The Gathering
• The Accepted Student Reception
• Evening School Visits
• High Fairs & Middle School Visits
• Advancement Events
• The Annual Gala
• Minchin/Philosophy Center Events
• School Events
• All School Retreat
• Graduation
• Dedication Service
• Back To School Night
• Homecoming
• Triple MMM
• Summer Staff Retreat
• Spring Staff Retreat

Qualifications

Operational Strengths:

• Highly detail-oriented and organized

• Proven ability to manage multiple tasks and deadlines efficiently

• Proficient with admissions or CRM platforms (experience with Finalsite a plus)

• Strong written communication skills and database management ability (Microsoft Excel)

• Proficiency in Canva for designing presentations, flyers, and email newsletter content to enhance our marketing efforts - preferred.

Relational Strengths:

• Excellent interpersonal and verbal communication skills

• Warm, confident, and professional presence with both adults and students

• Ability to cultivate strong relationships with families and act as a trusted guide through the admissions process

• Dynamic personality that draws others in and reflects the school’s core values

• Mature in Christian faith and a consistent member of a church community.

This is a mission-driven role for someone who thrives in both detail-rich environments and face-to-face engagement, and who finds deep purpose in helping students and families discover the life-changing value of a Pacifica education.

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