Benefit & Compensation Associate/Assistant Vice President Job at Bank of China USA, New York, NY

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  • Bank of China USA
  • New York, NY

Job Description

Job Description:

This position will manage daily operational of time attendance administration and benefits administration functions to ensure efficient workflow and regulatory compliance.

Job Duties

Include but are not limited to:

Time & Attendance

  • Process mandatory leave requests for employees in sensitive positions and notify relevant department to suspend the access
  • Collect and consolidate the sensitive position list and name list from each department/branch
  • Consolidate and compare the name list with the leave dates to ensure waiver is received
  • Assist in the administration and communication of HR leaves of absences policies and programs
  • Time system maintenance including but not limited to update new timekeeper, supervisor, schedule change, status change, assign user group and password rest
  • Provide attendance system training for all level of employee as needed
  • Review time & attendance information for accuracy and resolve any discrepancies
  • Calculate overtime for night shift non-exempt employees
  • Prepare time and attendance file for payroll processing
  • Review and validate time off against balance per payroll period
  • Track and report accrued vacation, personal and sick time
  • Respond in a timely manner to inquiries concerning lateness, accrual vacation balances and leaves
  • Assist with the coordination of FMLA, PFL, personal/medical leave of absence
  • Prepare yearly PTO entitlement and send out vacation planners

Benefits Administration

  • Lead the annual benefits plan design and open enrollment processes
  • Manage open enrollment, including setting timeline, developing employee communications, delivering information sessions, and ensuring data accuracy
  • Manage relationships with vendors, including selecting providers and brokers, ensuring customer service levels are met
  • Handle complex benefit and leave inquiries to ensure timely and courteous resolutions
  • Develop benefits information and statistical and census data for benefit carriers and management
  • Collaborate with the benefit broker in the annual review of benefits program and design of benefit plan offering proposal. Review and make recommendations to Executive Management for benefit offering changes
  • Facilitate meetings between HR personnel, employees and managers to conduct the interactive process for employees on leave
  • Ensure compliance with benefits and leave administration regulations such as Employee Retirement Income Security Act (ERISA), HIPAA, ACA reporting, and others
  • Review and analyze changes to state and federal laws pertaining to benefits and leave administration, and report necessary or suggested changes to HR Management

Third Party Vendor Management/Control Testing

  • Prepare documentation materials including the quarterly due diligence, Service Agreement update, SOC reports, risk assessment form, etc.
  • Work with QCU team on periodically review on the vendor profile
  • Work with QCU team on reviewing and updating each control within B&C team and cooperate with control testing process
  • Assist with RCSA related inquiries
  • Assist with Record Retention and proceed with disposal request

Return to Office (“RTO”)

  • Conduct internal survey by creating survey questionnaire, collecting representative employees name list and analyzing the results
  • Conduct external survey on the hybrid mode in the financial industry
  • Communicate with outside legal counsel on the latest pandemic regulations
  • Prepare RTO presentation to management and memo proposal for bank-wide announcement
  • Assist with turnstile report analysis
  • Review and summarize the special accommodation requests for employees and consultants and obtain the approval from the management or outside legal counsel

Audit Coordination / Employee Management/ Special Projects

  • Serve as the liaison between the department and auditors (external and internal) to collect and submit information requested
  • Prepares monthly employee statistical report, staff list & assist with staff list inquiries from related parties
  • Prepare articles and summaries for Head Office requests
  • Conduct business continuity disaster recovery testing including conducting tests on weekend and complete pre and post test scripts
  • Participate in special projects and/or other duties as assigned

Job Requirements:

  • Bachelor’s degree in business, human resources or related field required
  • At least 5 years of experience in attendance and benefits administration
  • Knowledge of the CA, NY and IL employment rules and tax laws required
  • Industry knowledge of benefits administration and payroll process and procedures required
  • Experience in handling highly confidential information required
  • Knowledge of all expat agreements and calculations and taxable fringe benefits required
  • Demonstrated strong problem-solving skills and detailed oriented attitude
  • Strong experience and in-depth knowledge of payroll systems and reporting functions required
  • CEBS, CCP, or SPHR, PHR SHRM-CP certifications preferred

The salary range for the Associate position is $42,000-$90,000 and the salary range for the AVP position is $65,000-$150,000. Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.

Job Tags

Night shift,

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