Administrative Assistant
Onsite - Longwood, FL
Direct Hire
Maintaining Accounts Payable Balances (60% of duties):
• Verify and enter Purchase Order, subcontracts, and Invoices into Navision.
• Verify Job cost allocations
• Interaction with vendors to update account balances, request credits, and/or required paperwork, such as waivers, W9’s, Certificates of insurance, etc.
• Interaction with Project Managers, Engineers and Warehouse personnel to confirm invoices for accuracy.
• Assist with Amex reconciliations
General Office Maintenance (40% of duties):
• Cover reception area during business hours
• Receive and provide general support to visitors
• Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
• Answer and direct phone calls
• Coordinate shipment of supplies
• General office purchases for both Orlando offices.
• Maintain organized inner office procedures
• Submit and reconcile expense reports
• Draft and review outgoing correspondence
• Draft and document any necessary documents.
• Document all incoming and outgoing correspondence.
• Respond to inquiries as required.
• Assist in the preparation of invoices and reports
• Assist with collecting employee paperwork such as timesheets, HR Onboarding docs, updating bulletin board etc. based on instructions from HR Dept.
• Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
• Additional tasks may be assigned by superiors from time to time depending on business demands.
...opportunity, today. Volt is immediately hiring a Warehouse Associate / Distribution Center Clerk in Melville, NY !... ...oriented and accurate and able to multitask Must be able to work accurately and safely under pressure Ability to lift boxes and...
...driven Billing Administrator to manage billing operations using Clio. The successful candidate will be responsible for ensuring all time entries and expenses are properly recorded, compliant with client billing guidelines, and invoiced accurately and promptly. You will...
Responsible for routine/basic inbound call, outbound call, email, and web chat services, as well as back-office services. Performs services focused on customer satisfaction and adherence to established Service Level Agreements (SLAs). Completes daily routine tasks and ...
...electric vehicles, focused on elevating the human experience through innovative design. They are seeking a highly skilled Machine Learning Engineer to develop cutting-edge models for processing multimodal sensor data in Advanced Driver Assistance Systems and Autonomous...
...where a patient needs help. Everyone on our team from our doctors, nurses, and Care Specialists to our HR, Technology, and Business... ...ensures the integration of services across providers, hospitals, and outpatient services. Skills Required: Registered nursing license (...