Bilingual Traveling Executive Personal Assistant Job at Career Group Companies, Miami, FL

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  • Career Group Companies
  • Miami, FL

Job Description

Job Summary

A high-profile creative professional is seeking an experienced and highly organized Personal Assistant to provide comprehensive day-to-day support across both personal and professional matters. The ideal candidate will thrive in a fast-paced, dynamic environment and bring a balance of discretion, adaptability, and proactive problem-solving. This individual will act as a trusted right hand — ensuring smooth coordination of schedules, logistics, travel, and household operations while maintaining complete confidentiality.

Key Responsibilities

  • Provide high-level personal and administrative support, ensuring seamless coordination between home, travel, and work environments.
  • Manage complex calendars, travel arrangements, appointments, and events across multiple time zones.
  • Oversee household operations, staff coordination, and vendor relationships.
  • Anticipate needs and handle personal errands, shopping, and special projects with professionalism and discretion.
  • Liaise between the principal and various teams to ensure clear communication and timely execution.
  • Support logistics for events, meetings, and travel — often requiring flexibility and rapid problem-solving.
  • Track expenses, assist with budgets, and maintain organization across administrative systems.
  • Represent the principal with professionalism, confidentiality, and sound judgment at all times.

Qualifications & Requirements

  • Proven experience supporting a high-profile individual or senior executive in a dynamic environment.
  • Exceptional organizational, multitasking, and communication skills.
  • Discreet, emotionally intelligent, and solution-oriented under pressure.
  • Bilingual in English and Spanish strongly preferred.
  • Based in or willing to relocate to Miami, FL.
  • Comfortable with a fast-paced schedule, frequent travel, and occasional nontraditional hours.
  • Proficient with Mac/iOS systems and general productivity tools.
  • Valid driver’s license and passport required.

If this sounds like a fit, please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Relocation,

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