Job Description

Immediate need for a bookkeeper to work in a family office that is located in the greater northern Miami-Dade County area. The bookkeeper will provide day-to-day financial support to the family office to service the principals. Do you have strong interpersonal skills and excellent verbal and written communication? Are you able to handle and respond to multiple client and department demands? Do you thrive in a fast paced and dynamic environment and are a self-starter? Are you a team player but able to work independently?

***This job is 100% on-site in office****

What is expected of you:

• Assist with month/quarter/year-end closings and the preparation of annual tax package and supporting documents for submission to tax accountants.
• Matching, batching and coding of vendor invoices, obtaining approvals and posting of authorized bills, checks, wires, and credit card statements, communicate and resolve issues with vendors.
• Prepare and process check runs, ensure payments are sent in a timely manner
• Maintain up-to-date vendor files, W-9.
• Post payments and deposits received, scan and save payment and supporting documentation.
• Export data from QuickBooks into Microsoft Excel workbooks
• Assist with monthly, quarterly, annual filings (monthly sales tax, and annual 1099’s etc.)
• Scan and save documents and maintain files within Excel, Word, PDF.
• Assist with maintaining Microsoft Excel schedules and lists of transactions, ownership structures, corporate documents and asset purchases.
• Organize & maintain office supplies and equipment as needed, order personal items as needed by family members, organize, sort, and distribute incoming mail.
• Other special projects and other tasks as needed.

Qualifications:

• Minimum of 2-3 years of experience in bookkeeping or junior accountant, accounts payable
• Proficiency in QuickBooks and Excel (other accounting software a plus).
• Excellent communication and interpersonal skills. Team Player
• Highly organized with the ability to prioritize tasks effectively and follow instructions.
• Bi-Lingual (English/Spanish) a Plus

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