The Pilgrim Society and Pilgrim Hall Museum seeks a skilled office manager/bookkeeper to perform all bookkeeping functions and maintain financial operations of the Museum, including accounts payable/receivable, invoice/payment processing, payroll preparation, budget, financial reporting and planning, tax and non-profit business filings, assisting external audit, overseeing internal controls, human resources, record keeping and key aspects of office management. The ideal candidate will have previous experience managing financial operations of a small non-profit organization, strong nonprofit financial literacy, including the ability to prepare financial reports and translate financial information for board members and other stakeholders. They will be highly organized with strong interpersonal skills, excellent written and oral communication skills, and the ability to address and solve problems as they arise.
Responsibilities
• Perform all bookkeeping functions and maintain general ledger via QuickBooks Online
• Serve as primary liaison with external accountants and auditors
• Maintain accounting controls, policies, and procedures
• Develop institutional budget for approval; oversee budget management
• Develop and maintain accurate cash flow forecasts; manage receivables, payables, inventory to optimize capital
• Prepare financial reports, summaries, budget analyses for management and board review
• Perform all billing and accounts receivable functions
• Pay vendor bills and manage all accounts payable
• Reconcile bank statements
• Perform all aspects of bi-weekly payroll bookkeeping/administration
• Perform clerical duties such as filing, scanning, copying, database entry, record keeping
• Manage insurance policies and renewals and interface with insurance agents
• Maintain all institutional filings, reports and renewals
• Manage grants and contributions; prepare related budgets/expenditure reports
• Manage supplies inventory and physical office space
• Monitor office technology and coordinate with IT consultant as needed
• Assist with hiring and new personnel onboarding
• Perform all general human resources responsibilities; maintain employee manual and policies
Qualifications
• 3 years of full-time bookkeeping experience, preferably in a non-profit environment.
• Solid understanding of basic bookkeeping and accounts payable/receivable principles.
• Experience with QuickBooks Online required.
• High proficiency in Microsoft Office (MS Word, MS Excel) required.
• Must be detail-oriented and highly organized.
• Must have excellent verbal and written communication skills.
• Bachelor’s degree in finance, accounting, business administration or related field, or equivalent work experience
To apply, send cover letter and resume to development@pilgrimhall.org
...skills are a plus Candidates from customer-facing roles (e.g., retail, Home Depot) often excel in this position No staffing experience or degree requiredjust a strong work ethic and a commitment to service This is an excellent opportunity for someone who is...
...Responsibilities Leadership & Training ~ Train, and mentor entry-level CRCs, ensuring adherence to standard operating... ...Education & Experience Bachelors degree required (health sciences, psychology, public health, nursing, or related field preferred) Minimum...
...Evaluate and interpret subsurface field and sampling data including soil and groundwater to develop conclusions concerning the environmental and geologic site conditions. Generate subsurface maps and cross-sections and collaborate with engineering and environmental scientist...
...Description: The role is responsible for supporting the full post-trade lifecycle, ensuring accurate processing, settlement, and... ...counterparties to ensure operational efficiency. Qualifications & Skills: Experience in trade operations, middle office, or investment...
About the role: As a recruiter for TQL, you will own the entire candidate search process while managing the needs of your dedicated on-site hiring manager. Our Recruiting team is responsible for finding sales talent nationwide. We pride ourselves on our sense of urgency...