Bookkeeper/Office Manager Job at Pilgrim Hall Museum, Plymouth, MA

c3V1M3VNQmdzRTFXM25Ed2l6aWpDdWp1NFE9PQ==
  • Pilgrim Hall Museum
  • Plymouth, MA

Job Description

The Pilgrim Society and Pilgrim Hall Museum seeks a skilled office manager/bookkeeper to perform all bookkeeping functions and maintain financial operations of the Museum, including accounts payable/receivable, invoice/payment processing, payroll preparation, budget, financial reporting and planning, tax and non-profit business filings, assisting external audit, overseeing internal controls, human resources, record keeping and key aspects of office management. The ideal candidate will have previous experience managing financial operations of a small non-profit organization, strong nonprofit financial literacy, including the ability to prepare financial reports and translate financial information for board members and other stakeholders. They will be highly organized with strong interpersonal skills, excellent written and oral communication skills, and the ability to address and solve problems as they arise. 

 

Responsibilities

• Perform all bookkeeping functions and maintain general ledger via QuickBooks Online

• Serve as primary liaison with external accountants and auditors

• Maintain accounting controls, policies, and procedures 

• Develop institutional budget for approval; oversee budget management

• Develop and maintain accurate cash flow forecasts; manage receivables, payables, inventory to optimize capital

• Prepare financial reports, summaries, budget analyses for management and board review

• Perform all billing and accounts receivable functions

• Pay vendor bills and manage all accounts payable

• Reconcile bank statements

• Perform all aspects of bi-weekly payroll bookkeeping/administration 

• Perform clerical duties such as filing, scanning, copying, database entry, record keeping

• Manage insurance policies and renewals and interface with insurance agents

• Maintain all institutional filings, reports and renewals

• Manage grants and contributions; prepare related budgets/expenditure reports

• Manage supplies inventory and physical office space

• Monitor office technology and coordinate with IT consultant as needed 

• Assist with hiring and new personnel onboarding

• Perform all general human resources responsibilities; maintain employee manual and policies

Qualifications

• 3 years of full-time bookkeeping experience, preferably in a non-profit environment.

• Solid understanding of basic bookkeeping and accounts payable/receivable principles.

• Experience with QuickBooks Online required.

• High proficiency in Microsoft Office (MS Word, MS Excel) required.

• Must be detail-oriented and highly organized.

• Must have excellent verbal and written communication skills.

• Bachelor’s degree in finance, accounting, business administration or related field, or equivalent work experience

To apply, send cover letter and resume to development@pilgrimhall.org

Job Tags

Full time, Work experience placement,

Similar Jobs

Element Care

Van Driver Job at Element Care

 ...Great Life work Balance position with excellent benefits! The Driver is responsible for driving and transporting participants around the community and to medical appointments as needed. The pay is $20 hourly. This is a full-time position, Monday- Friday 8-4 position... 

Modern Woodmen of America

Financial Service Summer Internship 2026 (Paid--DFW Metroplex) Job at Modern Woodmen of America

 ...expect to do as a Financial Services Summer Intern: Prior to the internship, you are required to pass or currently hold your General Lines...  ..., and integrity. As an intern, youll enjoy # Paid internship experience! Commissions + $3,000 for the 10 weeks.... 

Mission Staffing

Personal Assistant to Founder - Hedge Fund (Creative-Friendly Background Preferred) Job at Mission Staffing

 ...Personal Assistant to Founder Hedge Fund (Creative-Friendly Background Preferred) Location: New York City Compensation: $120,000$150,000 + Bonus Schedule: Full-time, 5 days/week in office, with flexibility Travel: Required (primarily within California)... 

Interglass

Interstate Driver with CDL-A License for Glass Distribution Job at Interglass

 ...continues growing and we're seeking an experienced Interstate Driver (CDL-A) to join our team in Savannah, GA! Essential Duties...  ...product in truck to avoid damages. Records salesand/or delivery information daily on a sales or delivery record. Listens to... 

The H&K Group

Groundperson Job at The H&K Group

Pikes Creek Quarry, a division of H&K Group, Inc., is looking for a Groundperson to support plant production and maintenance. The ideal candidate is safety focused, action oriented, pays attention to detail, and excels at teamwork. A CDL license is not required...