Job Description

This is a Direct Hire Opportunity with the Client

To be considered you must have Data Center or Commercial Property experience - also must have Yardi experience

Construction Operations Coordinator (Contract Administrator) to join a leading Company located in the McLean, VA surrounding area.

This position is primarily responsible for ensuring the smooth and compliant administration of the construction and engineering departments.

Responsibilities :

• Review leases, loan documents, and management agreements to determine construction costs, responsibilities, and requirements.
• Set up job codes and maintain accurate project documentation.
• Develop an in-depth understanding of the Yardi platform to manage contracts, permits, and vendor documents effectively.
• Ensure that contracts, proposals, and vendor agreements are executed with all required signatures and are properly tracked for compliance.
• Oversee bond execution by obtaining all required signatures on bonding documents.
• Expedite permit processing by ensuring permits are signed, compliant, and processed promptly, with checks issued to the appropriate expeditor.
• Process construction invoices and GC pay application packages (G702 and G703) using the Yardi platform; reconcile design and construction vendor invoices; review or revise job budgets as needed; and review and approve lien releases and insurance requirements in construction contracts.
• Coordinate insurance requirements for projects and manage the documentation of Certificates of Insurance (COIs) and W9s from vendors.
• Respond to vendor inquiries regarding processes, contract status, permits, or payments.
• Support team meetings, departmental goals, and collaborative projects.
• Review and audit employee expense reports to ensure accuracy, compliance with company policies, and timely processing.
• Research, develop, and implement innovative, best-in-class contract practices.

Company Value Indicators :

• INTENTIONAL: Able to build deep customer relationships by providing consistent and quality interactions with coworkers, vendors, contractors, and tenants.
• INTUITIVE: Ability to anticipate any barriers that may affect the proper execution of construction projects.
• CRAFTED: Able to provide high attention to detail and provide accurate, up-to-date data.
• RESPONSIVE: Ability to provide thorough and timely responses to customer requests.
• RELIABLE: Able to consistently meet deadlines and consistently communicate progress,
• IMPACT-DRIVEN: Regularly review, update, track, and provide constructive suggestions to improve current procedures and recordkeeping.
• SINCERE: Able to work collaboratively with co-workers and management through trust and transparency.

Basic Hiring Criteria :

• Bachelor's Degree preferred.
• Minimum of 3-4 years of construction project management experience with relevant experience in the commercial real estate industry preferred.

Desired Qualifications :

• Proficient in Excel.
• Overall knowledge and experience in Microsoft Office Suite.
• Experience working in Yardi and Sharepoint, preferred.

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