Job Description

Executive Assistant

We are currently looking for an organized and professional individual to provide high-quality Executive Assistant support to two C-Suite Executives. This is an exciting opportunity to support key members of our leadership team and be involved in the dynamic growth plans for our North American business.

In addition to core EA responsibilities, this role will also include maternity cover for a fellow Executive Assistant for a period of 22 weeks, supporting our President and GM, Americas, and Chief Marketing Officer. You will receive a full handover and ongoing support from the EA prior to her leave and will be responsible for ensuring continuity of support during her absence.

You will be providing complex diary support, travel and expense management. The role also involves attendance at some key business meetings, preparing the meeting, taking minutes, capturing actions and following up on action items across the business. You will also get involved in some key projects, ability to present data and information in creative and articulate ways is essential, strong power point and excel skills are vital. Attention to detail and experience understanding general business reporting will be an advantage.

This is an exciting opportunity for an experienced EA to join a successful business in a varied role with lots of opportunities to learn new skills.

Main responsibilities

• Provide high quality Executive administrative and organisational support
• Provide maternity cover for a fellow EA, ensuring seamless support during her 22-week leave
• Managing complex diaries for management, assessing priority of appointments and reallocation as necessary
• Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up
• Creating presentation of business data and/or information and maintenance of reports
• Acting as a key liaison point between the senior executives, managers and other key parties, setting up meetings as appropriate and maintaining good communications
• Making travel arrangements, booking accommodation and flights and ensure a seamless travel experience for the Executive
• Processing accurate expense claims
• Approving expense reports for direct reports
• Any other duties that may be required
• The point of contact for all UK EA’s and assist with UK visiting Execs

Knowledge / Experience

• Experience working as an Executive Assistant to Board level management
• Experience of extensive diary management in a fast paced and challenging business
• Be able to make decisions quickly in a fast moving environment
• Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues
• Experience in creating informative presentation of data or information in a business context
• Strong Organisational skills are essential
• Attention to detail is essential
• Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internally and externally
• Work as part of a team along side the other EA’s based in the UK
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy
• Demonstration of the ability to work under pressure and to tight deadlines together with flexibility
• Microsoft Office, Powerpoint, Excel & Word skills are essential
• General business acumen is desirable

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