Job Description

Role Overview

We are hiring a highly organized and proactive Personal Assistant to support executive leadership. This role focuses on administrative execution, communication management, and operational organization. You will play a key role in keeping workflows clean, priorities clear, and nothing overlooked.

You will function as a trusted gatekeeper and coordinator, enabling leadership to stay focused on strategy, deal execution, and growth.

Key Responsibilities

Email & Communication Management

• Monitor and organize inboxes
• Identify and flag priority messages
• Draft and send routine responses as directed
• Label, file, and archive important conversations

File & Document Management

• Organize Google Drive and shared folders
• Upload, rename, and process documents (PDFs, OMs, LOIs, etc.)
• Maintain clear and logical document structures for easy access

WhatsApp & Messaging Oversight

• Monitor WhatsApp and messaging channels as instructed
• Organize conversations and surface time-sensitive items
• Ensure critical messages are not missed

Inbound Calls & Coordination

• Answer or screen inbound broker and partner calls
• Take detailed notes and route information appropriately
• Schedule follow-ups when required

Calendar Management

• Manage Google Calendar
• Schedule calls, meetings, and reminders
• Coordinate availability and prevent scheduling conflicts

Market Research Support (as needed)

• Assist with basic market or property research
• Compile broker, asset, or market-related information
• Summarize findings clearly for leadership review

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Comfortable handling confidential and sensitive information
• Tech-savvy with Google Workspace, email, and messaging platforms
• Able to prioritize independently and manage multiple tasks

Experience in real estate, finance, or a fast-paced business environment is a plus, but not required.

What We’re Looking For

• Someone proactive who anticipates needs before being asked
• A strong communicator who can separate signal from noise
• A problem-solver who takes ownership and follows through
• Someone comfortable working closely with executive leadership in a dynamic environment

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