Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

KR SOLAR

Solar Sales Manager Job at KR SOLAR

 ...At KR Solar , we dont just sell solar panelswe sell freedom . Freedom from high bills. Freedom from playing defense against rising...  ...(or equivalent experience) Proven work experience in solar sales, with at least 2 years in a sales management role In-depth... 

Titan America

Electrical Maintenance Engineer Job at Titan America

 ...Excellent computer skills including use of Microsoft Office suite including MS Project. ~ Must be able to read, write and speak English. Bilingual (English/Spanish), preferred. ~ Must be able to work extended hours, holidays, nights, and weekend as needed. ~ Team... 

Basilica of the National Shrine of the Immaculate Conception

Security Guard Job at Basilica of the National Shrine of the Immaculate Conception

The Basilica of the National Shrine of the Immaculate Conception is accepting applications for part-time security personnel to ensure a safe and welcoming environment for its visitors and pilgrims. The position is responsible for monitoring assigned areas with vigilance... 

Beacon Hill

Contract-to-Hire Facilities Coordinator in Allentown- 24/hr! Job at Beacon Hill

 ..., a leading property management firm, is seeking a contract-to-hire Facilities Coordinator to provide operational support and ensure...  ...only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in... 

Eyetastic Services®

Optometrist (Part-time) - Naples, FL Job at Eyetastic Services®

 ...owner is eager to coach and mentor individuals to help them grow in their careers. This is not just a job; it's an opportunity to be part of a supportive and encouraging environment that celebrates growth and potential. We can't wait to hear from you if you are ready to...