Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

Excelon Solutions

SAP Archiving Support Analyst Job at Excelon Solutions

Job Description : Key Responsibilities Strategy & Design: Define archiving scope, capture requirements, design solutions for data retention, purging, anonymization (GDPR). Configuration & Development: Configure archiving objects, manage ILM rules, integrate with...

Reed Portrait Group

Photographer Job at Reed Portrait Group

Reed Portrait Group is looking for a seasonal, part time school photographer in the Northland area. Some experience welcome, but we train our own photographers. We are looking for a detail oriented, energetic person who arrives on time in a good mood without fail. This...

HDR

Senior Marketing Coordinator Job at HDR

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout... 

NBCUniversal

Producer, Short Form Video, NBC News Digital Job at NBCUniversal

 ...global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and... 

Beacon Hill

Contract-to-Hire Facilities Coordinator in Allentown- 24/hr! Job at Beacon Hill

 ..., a leading property management firm, is seeking a contract-to-hire Facilities Coordinator to provide operational support and ensure...  ...only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in...