Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

• Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
• Monitor and manage emails, addressing time-sensitive matters promptly.
• Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
• Liaise with internal teams and external stakeholders to facilitate effective communication.
• Maintain organized filing systems (both electronic and paper) for easy accessibility.
• Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare, process, and reconcile expense reports with accuracy and efficiency.
• Provide data entry and general administrative support.
• Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

• Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
• Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
• Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
• Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

• Fully onsite | Monday – Friday

Compensation:

• DOE + Amazing benefits

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