Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

Croft Consulting Services

Onsite Data Center Mechanical SME Job at Croft Consulting Services

 ...Croft Consulting Services (CCS) delivers highly trained professionals who set the standard for excellence in data centers throughout the United States. With decades of industry expertise, CCS prides itself on the quality of its work and fostering a strong sense of company... 

Michaels Stores

Retail Environment Store Team Member Job at Michaels Stores

 ...cleaning solutions according to specifications. Deep clean key areas of the store including but not limited to bathrooms, breakrooms, entry ways and other high traffic areas to maintain a clean, safe environment for customers and staff. Must keep cleaning equipment... 

Creative Sales Consulting

Sales Admin Coordinator Job at Creative Sales Consulting

About the Position: We are seeking a detail-oriented, proactive person to provide administrative and project management support to our Executive Account Manager (EAM). Our team represents domestic and international suppliers, serving mass-market retailers across a dynamic...

BayCare Health System

Radiology Medical Coder Job at BayCare Health System

BayCare is hiring a Medical Records Coder II (Radiology) Hybrid in Clearwater, FL! Join one of Tampa Bays largest employers and make an impact in healthcare. Position Highlights: Status: Full-time (Non-Exempt) Schedule: MonFri, 8:00 AM4:30 PM Work Arrangement...

BETA Systems International

American Sign Language (ASL) Interpreter Job at BETA Systems International

 ...Client: Defense Logistics Agency Purpose: Provide interpreting services for deaf and hard of hearing employees and applicants...  ...proficiency in multiple communication modes: American Sign Language (ASL) Contact Sign Language Signed English Oral modes...