Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

PLG Damage Attorneys

Property Damage Attorney Job at PLG Damage Attorneys

 ...in Texas, to join our expanding team. This is a full-time remote role , but the candidate must be based in Texasideally in the...  ...ability to handle multiple files independently ~ Must be able to travel throughout Texas for court events as needed About Company... 

Tribune Media Company

Sports Director Job at Tribune Media Company

 ...the Nexstar station in Sacramento is seeking a dynamic engaging Sport Director to lead our coverage in a way thats informative...  ...that are creative distinctive and memorable Work closely with managers producers and others on allocation of resources Ensure all sports... 

RTR HR and Staffing Services, LLC

Call Center Representative Job at RTR HR and Staffing Services, LLC

 ...first six months. Schedule: Full-Time or Part-Time, Hours of Operation Monday-Friday 8...  ...possibilities Good hours of operation no late nights or overnight Weekends and holidays...  ...Comfortable being on camera during work shift ~ Internet speed of at least 20MBPS... 

Banner Health

*Join Our Team: Maternal Fetal Medicine Specialist| Banner Health/University of AZ | Phoenix Job at Banner Health

 ...individual contributions and team success. We are affiliated with Banner University Medical Center Phoenix , a state-of-the-art...  ...relationships to inspire and promote collaborations across the health system Promote and provide a teaching environment of the highest... 

MAU Workforce Solutions

Chief Financial Officer Job at MAU Workforce Solutions

 ..., utility billing, collections, payroll, purchasing, inventory, fixed asset records, and customer...  ...commercial banking relationships and credit resources Liaise with auditors, banks,...  ...All Applicants must submit to background check and drug screening Disclaimer: This job...