Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

Curran Recruiting

Dispatcher Job at Curran Recruiting

 ...rail operations, coordinating daily schedules, communicating with drivers and rail partners, and ensuring smooth, on-time movement of freight. What youll do: Schedule and dispatch drivers for pickups and deliveries Coordinate shipments moving by rail and... 

SAYN Marketplace Solutions

Administrative Assistant Job at SAYN Marketplace Solutions

 ...SAYN is looking for a highly organized, proactive Administrative Assistant to support both personal and business operations. This role is ideal for someone who thrives on keeping calendars tight, details organized, and communication flowing smoothly. What Youll Do... 

CSI Companies

Release of Information Specialist Job at CSI Companies

 ...releasing information to payers in support of the revenue cycle Qualifications High School Diploma or GED required No prior experience required training provided Strong attention to detail and ability to follow established procedures Basic computer skills... 

WVU Medicine

Licensed Practical Nurse Job at WVU Medicine

 ...CERTIFICATION, AND/OR LICENSURE: 1. Current Licensed Practical Nurse license issued by the state in which services will be provided...  ...EXPERIENCE: 1. One (1) year clinical experience. CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended... 

Keystone Shipping Co.

Safety Coordinator Job at Keystone Shipping Co.

 ...Our company is seeking a Marine Safety Coordinator to assist in the safety operations of our vessels. The ideal candidate will have a strong interest in maritime safety regulations and procedures as well as general maritime experience, sailing or otherwise. Key responsibilities...