Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

NX Direct

Junior Account Manager Job at NX Direct

 ...solid business relationships on behalf of some of the most well-respected brands in technology throughout the world. They link a customer's needs with the solutions and products available to them, providing a consultative sales approach that focuses on value and problem... 

LHH

Freight Forwarder Job at LHH

 ...updates on shipment status and act as a single point of contact. Shipment Management : Track cargo, arrange storage, consolidate freight, and manage inventory during transit. Core Skills & Attributes Strong organizational and problem-solving skills.... 

Grace Federal Solutions LLC

Van Services Driver Job at Grace Federal Solutions LLC

 ...Van Services Driver Evening Shifts Location: North Carolina Employer: Grace Federal Solutions Type: Full-Time | Schedule: Evening shifts with flexibility for weekends and holidays At Grace Federal Solutions , our people are our greatest success. Rooted... 

Westminster

Maintenance Manager Job at Westminster

 ...lovely grounds featuring mature shade trees, playground, and picnic center complete with gazebo. Join Our Team as a Property Maintenance Manager Lead the Way in Property Maintenance! Are you ready to make a real impact and showcase your leadership skills in property... 

FORTIS Resource Partners

Human Resources Admin Job at FORTIS Resource Partners

 ...Our client is seeking a dynamic Human Resources Admin for a 3-month contract, part-time, 8-16 hours per week, at their Santa Fe Springs location. The working environment is fast-paced, high-volume, and dynamic. Position Responsibilities may include, but are not limited...