Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

The H&K Group

Tri-Axle CDL Drivers Job at The H&K Group

 ...currently seeking experienced and motivated Class A and B CDL drivers to become a part of our team. Our CDL drivers satisfy a critical...  ...Pennsylvania, Delaware, Maryland, and New Jersey. Our dump trailers and flatbeds will haul within the extended service area of New York, New... 

SourceWhale

SDR Manager - US Job at SourceWhale

 ...named by the Sunday Times as one of the Best Places to Work in the UK, were looking for an SDR Leader to continue this momentum. We're now on the lookout for our next SDR Manager! This is an exciting opportunity to lead, coach, and scale a high-performing SDR function... 

Futures Consulting, LLC

Civil Project Engineer Job at Futures Consulting, LLC

 ...estimates/analysis Due diligence and site analysis Preparation of engineering or technical computations and preparation of design solutions Qualifications: ~ Bachelors degree in Civil Engineering, EIT license preferred but not required ~3-6 years' of experience... 

TMC Transportation

Shag Driver Job at TMC Transportation

 ...Department supports a fleet of one of the largest employee-owned flatbed carriers in the nation. We pride ourselves on providing...  ...brings a new challenge. TMC Transportation is looking for Shag Drivers to join our team, at our Dedicated customer site - Continental.... 

Cascade Contracting & Services, LLC.

Security Guard Job at Cascade Contracting & Services, LLC.

 ...Cascade Contracting & Services is currently looking to hire a Security Guard on a full time, permanent basis. This position must be performed onsite at Joint Base Pearl Harbor Ford Island in Honolulu, HI and requires the ability to obtain and maintain a Public Trust...