Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

Comprehensive Addiction Programs Inc

Substance Abuse Counselor Job at Comprehensive Addiction Programs Inc

 ...Full Job Description This position provides substance abuse counseling, case management and clinical group services. Counselors interact with clients on a day-to-day basis providing individual and group counseling, as well as engaging in rehabilitation activities as needed... 

Tal Healthcare

Radiologist, Breast Imaging, Hybrid Job at Tal Healthcare

 ...Job Description A top community hospital serving a culturally diverse area of New York City, is seeking a Radiologist, Breast Imaging , to join their team. The Mammography and Women's Imaging department handles a significant number of studies and biopsies annually... 

UnitedHealthcare

Primary Care Physician- New Orleans, LA Job at UnitedHealthcare

 ...At UnitedHealthcare, were simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making... 

Guthrie

Teacher-Child Care- Child Day Care-Full Time Job at Guthrie

Job Summary: The lead teacher will lead a classroom team to provide a safe and engaging environment for children tailored to the age and developmental level of the classroom assigned. This includes active supervision of all classroom activities up to and including diaper... 

JAB Recruitment

Mechanical Project Engineer (Ocean Engineering / Maritime Operations) Job at JAB Recruitment

 ...document, convey, and present engineering concepts and products to team members and customers. Knowledge and/or experience in the marine industry, fielding Shipboard systems and associated technologies. Hands-on abilities for assembling mechanical components...