Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

Senior Care Therapy

Psychiatric Nurse Practitioner Job at Senior Care Therapy

 ...Geriatric and Adult Psychiatry practice. We have numerous skilled nursing and assisted living facility clients where we provide...  ...workflow. All of our clinicians perform the exact same duties, so together we have refined our processes to be as efficient and... 

Archroma

Maintenance Manager Job at Archroma

 ...ensuring safe, reliable, and cost-effective operation of all plant equipment and systems. The right candidate will manage a multimillion-dollar maintenance budget while driving continuous improvement, asset condition management and capital project execution.... 

Applus+ Laboratories

Mechanical Test Engineer Job at Applus+ Laboratories

 ...Applus+ DE Testing is a leading provider of comprehensive testing, inspection, and certification services for the medical device industry. We are dedicated to ensuring the safety, quality, and compliance of medical devices worldwide. Responsibilities 1. Customer support... 

Central Transport

Customer Service Representative Job at Central Transport

 ...decisively What you will bring to the table: Must be 16 years of age Excellent attendance and the ability to work Monday through Friday Superior communication skills Strong attention to detail and sense of urgency Ability to maintain a professional... 

AB Staffing Solutions

Special Education Teacher Job at AB Staffing Solutions

 ...Special Education Teacher | 20252026 School Year. Las Vegas, NV. Why This Role?: Weekly pay $1,763$1,950 (approx. $47$52/hr). Full-time schedule: 37.540 hrs/week. Travel & relocation assistance available. Position Overview: AB Staffing is seeking...