Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

P10, Inc.

Receptionist - Part-time Job at P10, Inc.

 ...P10 is looking to hire a Part-time Receptionist at our Uptown Dallas office . As the Part-time Receptionist at P10, this individual will play a pivotal role in creating a positive and efficient office atmosphere. They will be the first point of contact for clients... 

A First Name Basis Home Care

Licensed Practical Nurse Job at A First Name Basis Home Care

 ...potential and current clients, ensuring that services provided are appropriate and meet their healthcare requirements. Primary Duties include but are not limited to: Develop and update comprehensive care plans. Provide staff training, ensure accurate... 

PopUp Bagels

Graphic Designer Job at PopUp Bagels

 ...physical environments. What Youll Do: In-Store Design & Shop Experience Execute creative aspects of in-store design, including interior aesthetic, signage, wall art, lighting elements, finishes, merchandising fixtures, menu boards, and customer experience flow... 

Montce Swim

Stock Associate Job at Montce Swim

 ...moving fashion brand, and be part of a culture thats passionate, stylish, and always evolving. Responsibilities Include: Online order fulfillment Continuous inventory organization and maintenance Regular inventory cycle counts Quarterly company... 

LHH

Administrative Assistant Job at LHH

Administrative Assistant Location: Nashville, TN Job Type: Contract-to-Hire About the Role: We're looking for a highly organized and personable Administrative Assistant to join our client's team in Nashville! This role is perfect for someone who thrives in a ...