Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

ORIANE 1986

Assistant Director Job at ORIANE 1986

 ...Assistant Director Fashion Startup (Hybrid Role)&##128205; New York, NY | Hybrid (2x per week in-person to start)&##128176; $30/hour | 3540 hours per week Join an inspiring startup redefining luxury and empowerment. ORIANE 1986 is a modern fashion brand... 

IRIS Software Group

Executive Assistant Job at IRIS Software Group

 ...is an exciting opportunity to support key members of our leadership team and be involved in the dynamic growth plans for our North American business. In addition to core EA responsibilities, this role will also include maternity cover for a fellow Executive Assistant... 

UNM Sandoval Regional Medical Center

NURSE INTERN Job at UNM Sandoval Regional Medical Center

 ...will be performed under the direct supervision of a Registered Nurse. Work within the nursing process to provide direct nursing care...  ...not seem right" Qualifications Education: Essential: Student Course Essential: Education specialization: Senior Level... 

BathHound

Office Manager Job at BathHound

 ...Were looking for ahighly organized, dependable, detail-driven Office Managerwho thrives on structure but still wants to be part of an entrepreneurial adventure. Youll be the glue that holds our back office together managing HR, accounting coordination, payroll,... 

BGSF

Legal Secretary Assistant Job at BGSF

&##128680; We're Hiring! &##128680; A well-established Intellectual Property Law Firm in Chicago is expanding its team due to increased activity in the patent prosecution department! We're looking for a Legal Assistant to support a Legal Secretary and Attorney in...