Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

Pocketbook Agency

Office Manager for Retail Company Job at Pocketbook Agency

 ...friendly Office Manager for a successful and fast growing e-commerce company based in Hollywood, Los Angeles. You will be the first point of...  ...visibility for key team Partner with People & Culture on new hire prep tasks, including paperwork and building/parking card setup,... 

Addison Group

Senior Administrative Assistant Job at Addison Group

Position: Senior Administrative Assistant Location: Houston, TX Employment Type: Contract to Hire Schedule: M-F 8-5pm Pay: $38 - $43 / Hour DOE Benefits: This position is eligible for medical, dental, vision, and 401(k). Description: Meeting coordination...

Resident360

Corporate Marketing Manager Job at Resident360

 ...interest into signed leases. Were looking for a "Hands On" Corporate Marketing Manager who already knows how to take an agency...  ...humility. Share knowledge. #5. Clarity in Every Step Communicate clearly. Set expectations. Be direct, open & to the point... 

Insight Global

Bilingual Technical Writer Job at Insight Global

JOB DESCRIPTION Insight Global is looking for a technical writer for one of our pharmaceutical clients to sit in Raritan, NJ. This candidate will revise and approve protocols, SOPs, and other equipment focused documentation. They will partner with the engineers, metrology...

Cayetano Development

Bilingual Administrative Clerk Job at Cayetano Development

 ...Administrative Clerk: Greater Laredo, TX Part-Time | Onsite Description The Administrative...  ...integrity, customer focus, and a supportive company culture centered on serving people with honesty and care We hire for Attitude , Honesty , and Integrity...