Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

V Group Inc.

Lead Java Developer Job at V Group Inc.

 ...~60 months experience developing, implementing and integrating systems related to criminal justice processing at the state or federal level (including but not limited to: disposition processing, fingerprint identification processing, criminal history updating).... 

CBS Therapy

School Nurse (RN) Job at CBS Therapy

 ...interested in helping therapists find rewarding experiences that are tailor-made for their strengths, interests, and schedules. School Nurse (RN) CBS Therapy is currently seeking a School Nurse (RN) for a Full Time position for the 2025-26 School Year! Our full-time... 

Hornet Staffing, Inc, a GEE Group company

Data Entry Specialist Job at Hornet Staffing, Inc, a GEE Group company

Data Entry Specialist Immediate opening for Global Transportation organization Onsite Fullerton area Great part-time PM shift role 20-25 hours per week/College students welcome Monday to Friday 6PM to 10PM OR 8am-12pm OR 12pm-4pm $20-21.00 per hour Transportation... 

BIG Language Solutions

Language Interpreters - Tagalog/Cantonese/Mandarin/Vietnamese Job at BIG Language Solutions

About the Company We are seeking a skilled and experienced Language Interpreter fluent in any of these languages, Tagalog/Cantonese/Mandarin/Vietnamese, and English to join our customer support team. The ideal candidate will have a background in international call...

Woonsocket Education Department

School Secretary Job at Woonsocket Education Department

School Secretary Location Woonsocket, RI (Downtown area) : Function: The WACTC Office Secretary performs clerical and administrative tasks necessary for the smooth operation of the school that supports interdependent student-centered classrooms that promote discourse...