Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

LHH

Freight Forwarder Job at LHH

 ...updates on shipment status and act as a single point of contact. Shipment Management : Track cargo, arrange storage, consolidate freight, and manage inventory during transit. Core Skills & Attributes Strong organizational and problem-solving skills.... 

Choate Construction Company

Senior Project Manager Job at Choate Construction Company

 ...Manager and Business Development of potential projects with current and potential new Clients. Actively participate in industry related organizations to network and promote the interest of Choate Construction. Has demonstrated the ability to interact with Architect... 

Nelson Lumber & Home Inc

Kitchen and Bath Salesperson Job at Nelson Lumber & Home Inc

Be an Owner, Not Just an Employee Join Our Team in Hayward! Help Wanted: Kitchen Cabinet / Bath / Flooring Specialist The Floor to Ceiling Store Hayward, WI The Floor to Ceiling Store in beautiful Hayward, WI is growing, and were looking for a full-time Kitchen...

Guthrie

Clinical Assistant- Bariatric Medicine-Full Time Job at Guthrie

 ...required to do phlebotomy. - May perform high level disinfection, based on departmental equipment Other Duties: - Answers telephones and schedules patient appointments. - Takes messages of a medical nature (requests for prescription refills, test results, etc)... 

DYNE Hospitality Group

Tropical Smoothie Cafe - Team Member (TX046) Job at DYNE Hospitality Group

Location: 760 Airport Fwy Suite 400 Hurst TX 76054 Work Week : Flexible hours are available! Able to work starting at 5:00 AM or until midnight if required, based on caf hours and availability. Welcome to the DYNE Hospitality Group (Tropical Smoothie Caf...