Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

The TJX Companies, Inc.

Finance Manager Job at The TJX Companies, Inc.

 ...Finance Manager, TJX The Opportunity: Contribute To The Growth Of Your Career. At TJX, our Finance organization assists with leading all areas and brands with strategic ad-hoc analysis on some of our most business-critical initiatives, along with leading critical... 

All Seasons Roofing & Waterproofing

Carpenter Job at All Seasons Roofing & Waterproofing

 ...installation of various structural and decorative elements using wood and other materials. Day-to-day tasks involve framing,...  ...frameworks, utilizing hand tools and power tools, as well as performing finish carpentry to meet project specifications. The role requires a hands... 

Clarity Consultants

Learning Content Style Strategist Oil & Gas - 100% Virtual Job at Clarity Consultants

 ...We are seeking a creative Style Strategist to join our team on a part-time basis. The Style Strategist will contribute to the creation of visually engaging learning content, designed for newly hired and industry-entry technicians in the oil and gas sector. This position... 

Martindale-Avvo

Sales Coaching Specialist Job at Martindale-Avvo

 ...Martindale - Avvo is looking for a Training Specialist to own and execute programs that drive productivity and efficiency of our B2B inside sales force. Martindale-Avvo is on a mission to make legal easier for millions of consumers and thousands of attorneys across the country... 

EssilorLuxottica Group

$15/hr Sales Associate - Cabela's Job at EssilorLuxottica Group

 ...fashion and performance sunglasses to all. Sunglass Hut, a global leader in the sale of premium sunglasses, has partnered with Cabelas, the leading national retailer of outdoor gear and apparel known for its immersive retail experiences, to open Sunglass Hut shop-...