Executive Assistant to RVP Job at Pocketbook Agency, Rutherford County, TN

dE9xd3U4SnJ0azlXMG5QeGd6V25DT25vNEE9PQ==
  • Pocketbook Agency
  • Rutherford County, TN

Job Description

Our client, a leading global concrete contracting company, is seeking a polished and highly organized Executive Assistant to support the Regional Vice President at their Rutherford County, TN office. This is an excellent opportunity for a proactive team player with exceptional time management skills, a strong work ethic, and the ability to anticipate and meet the needs of executives in a fast-paced environment.

Key Responsibilities

  • Manage complex calendars, prioritize meetings, and ensure seamless scheduling.
  • Monitor and manage emails, addressing time-sensitive matters promptly.
  • Answer phone calls and act as the first point of contact for the executive team with professionalism and discretion.
  • Liaise with internal teams and external stakeholders to facilitate effective communication.
  • Maintain organized filing systems (both electronic and paper) for easy accessibility.
  • Coordinate comprehensive domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Prepare, process, and reconcile expense reports with accuracy and efficiency.
  • Provide data entry and general administrative support.
  • Assist with special projects and handle ad hoc tasks as needed.

Ideal Candidate Profile

  • Experience: 3-5+ years in senior administrative or executive assistant roles, preferably within a corporate environment.
  • Skills: Highly organized, solutions-oriented, and adept at multitasking with excellent verbal and written communication.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiar with Egnyte.
  • Attributes: Proactive, detail-oriented, and able to manage competing priorities effectively.

Work Schedule:

  • Fully onsite | Monday – Friday

Compensation:

  • DOE + Amazing benefits

Job Tags

Monday to Friday,

Similar Jobs

TekWissen ®

Drilling Fluids Plant Operator Job at TekWissen ®

 ...Client has four principal executive offices located in Paris, Houston, London, and The Hague. This Client is the worlds largest offshore drilling company. Job Description: The MI Fluids Plant Operator is responsible for delivering safe, efficient, and reliable... 

NewYork-Presbyterian Hospital

Physician Assistant - Cardiothoracic Surgery, Operating Room - Days - Columbia University Campus Job at NewYork-Presbyterian Hospital

 ...Physician Assistants at NYP: A Growing, Autonomous Team Physician Assistant - Cardiothoracic Surgery, Operating Room - Days - Columbia University Campus Step into a high-achieving hospital, where premier clinicians deliver personalized care. As one of the world... 

Harvard Resource Solutions LLC

Test Cell Technician (Dynamometer) Job at Harvard Resource Solutions LLC

 ...VENTEON is hiring a Dynamometer Test Cell Operator to work in Haward, CA. Person will operate and support dynamometer test cells for propulsion and driveline systems. This includes working with dynamometer control software, performing test equipment calibrations, and... 

Scheme Designers, Inc.

Junior Graphic Designer Job at Scheme Designers, Inc.

 ...Junior Graphic Designer located in Cresskill, NJ. We're looking for a creative and detail-oriented individual to join our team as an entry-level Graphic Designer & 3D Artist. This hybrid role involves working across both 2D and 3D visual mediumssupporting branding,... 

Abel Richard

Boutique Client Advisor (Ultra-Luxury Division) Job at Abel Richard

 ...understanding of UHNW client expectations, luxury service culture, and cross-cultural etiquette. Multilingual fluency preferred (Mandarin, French, Arabic, or Spanish). Proficient in CRM systems, clienteling, and long-term relationship management. Compensation &...