Family Office/Human Resources Assistant to Beverage Company Job at Pocketbook Agency, Woodbury, MN

dGVxM3Y4Smp1MDFRMFhUMGdqV2tDK3JyNFE9PQ==
  • Pocketbook Agency
  • Woodbury, MN

Job Description

JRN: 1841

We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative and human resource support for a private family on Long Island (Woodbury), NY. This role is essential in ensuring seamless coordination of payroll, household staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Requirements:

  • Bachelor’s degree or relevant experience in administration, HR, or a related field.
  • Proven experience in household management, family office, or executive support roles.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
  • Exceptional discretion and confidentiality.
  • Adaptability and the ability to prioritize in a fast-paced environment.
  • Excellent interpersonal and communication skills.

Responsibilities:

Payroll and HR Management:

  • Oversee payroll for household staff, ensuring accuracy and timeliness.
  • Prepare offer letters, contracts, and employment agreements for new hires.
  • Facilitate onboarding and ensure compliance with employment regulations.

Coordination with Household Staff:

  • Collaborate with personal assistants, butlers, or managers to ensure smooth daily operations.
  • Coordinate with household staff to track principal travel schedules, ensuring tasks like signing checks are completed.
  • Assist with scheduling nannies as needed.

Administrative Support:

  • Track and manage household budgets, expenses, and vendor payments.
  • Organize and maintain important family documents and records.
  • Act as a liaison with accountants, legal advisors, and external service providers.

Household Oversight:

  • Manage hiring, training, and scheduling of household staff.
  • Serve as the primary point of contact for vendors and service providers.

Ad Hoc Duties:

  • Assist with event planning and coordination.
  • Handle special requests and projects as needed.

Schedule : Monday to Friday | 9 AM - 6 PM ET, with flexibility

Compensation : Up to $75K, comprehensive benefits, 401K

Location : Long Island (Woodbury, NY) | Fully In-Person

Job Tags

Monday to Friday,

Similar Jobs

Optum

Join Our OB/GYN Team in Las Vegas - Big Bonus, Big Opportunity! Job at Optum

$100,000 Sign-on Bonus for External Candidates Optum NV is seeking an accomplished OB/GYN Physician for our OB/GYN division located in Las Vegas, NV. Optum is a clinician-led care organization that is changing the way clinicians work and live. As a member of the... 

People Architects

Affiliate Talent Manager Job at People Architects

People Architects is excited to partner with a fast-growing ecommerce firm to find their new Affiliate Talent Manager; a dynamic, connected, and resourceful relationship builder who thrives in fast-paced, high-energy environments! In this role you will work directly alongside...

CRH

SAP Record-to-Report Training & Engagement Lead Job at CRH

Job ID: 513267 CRH's Americas Materials, a division of CRH, is the leading vertically integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America. Our operations span North America with over 28,000...

SNI Companies - Texas

Customer Service Representative Job at SNI Companies - Texas

 ...Qualifications Minimum of 4-5 years of operations or customer service experience in the healthcare field. Excellent phone etiquette and excellent verbal, written, and interpersonal skills Ability to multi-task, organize, and prioritize work HS Diploma... 

CyberCoders

Mechanical Project Manager Job at CyberCoders

 ...management, to deliver high-quality outcomes in the plumbing and HVAC sectors. Key Responsibilities Oversee mechanical project...  ...HVAC. Strong knowledge of mechanical systems, piping, and sheet metal design and installation. Familiarity with design-build project...