Family Office/Human Resources Assistant to Beverage Company Job at Pocketbook Agency, Woodbury, MN

dGVxM3Y4Smp1MDFRMFhUMGdqV2tDK3JyNFE9PQ==
  • Pocketbook Agency
  • Woodbury, MN

Job Description

JRN: 1841

We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative and human resource support for a private family on Long Island (Woodbury), NY. This role is essential in ensuring seamless coordination of payroll, household staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Requirements:

  • Bachelor’s degree or relevant experience in administration, HR, or a related field.
  • Proven experience in household management, family office, or executive support roles.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
  • Exceptional discretion and confidentiality.
  • Adaptability and the ability to prioritize in a fast-paced environment.
  • Excellent interpersonal and communication skills.

Responsibilities:

Payroll and HR Management:

  • Oversee payroll for household staff, ensuring accuracy and timeliness.
  • Prepare offer letters, contracts, and employment agreements for new hires.
  • Facilitate onboarding and ensure compliance with employment regulations.

Coordination with Household Staff:

  • Collaborate with personal assistants, butlers, or managers to ensure smooth daily operations.
  • Coordinate with household staff to track principal travel schedules, ensuring tasks like signing checks are completed.
  • Assist with scheduling nannies as needed.

Administrative Support:

  • Track and manage household budgets, expenses, and vendor payments.
  • Organize and maintain important family documents and records.
  • Act as a liaison with accountants, legal advisors, and external service providers.

Household Oversight:

  • Manage hiring, training, and scheduling of household staff.
  • Serve as the primary point of contact for vendors and service providers.

Ad Hoc Duties:

  • Assist with event planning and coordination.
  • Handle special requests and projects as needed.

Schedule : Monday to Friday | 9 AM - 6 PM ET, with flexibility

Compensation : Up to $75K, comprehensive benefits, 401K

Location : Long Island (Woodbury, NY) | Fully In-Person

Job Tags

Monday to Friday,

Similar Jobs

Class A Jobs 411

CDL-A Trainee Truck Driver | Paid Training Available | Kansas City, MO Job at Class A Jobs 411

 ...CDL-A Trainee Truck Driver | Paid Training Available | Kansas City, MO No Experience Required Start Earning Immediately If you are ready to launch a long-term trucking career, our CDL-A trainee program serving drivers in and around the Kansas City, Missouri... 

Tandym Group

Hematologist/Oncologist Job at Tandym Group

 ...A leading hospital in Brooklyn, NY is seeking a board-certified or board-eligible Hematologist/Oncologist to join its growing Oncology team. Responsibilities: Provide comprehensive inpatient and outpatient hematology/oncology care Develop individualized treatment... 

Sara's Market & Bakery

Pastry Sous Chef Job at Sara's Market & Bakery

Pastry Sous Chef Saras Mediterranean Market Location: Richardson, TX Department: Bakery & Pastry Reports to: Executive Pastry Chef / Executive Chef About Saras Mediterranean Market At Saras Mediterranean Market , every pastry tells a story one...

The LiRo Group

Senior Electrical Engineer Job at The LiRo Group

 ...we invest in your growth and development to unlock your full potential. Competitive Total Compensation Package Employee- Only Stock Purchase Plan Mentoring programs Continuing Education Program Employee referral bonus Volunteer/Industry association opportunities... 

Agile Resources, Inc.

Electrical Assembly Technician Job at Agile Resources, Inc.

 ...equivalent to ~$72k annually, assuming no overtime) Benefits: ~ medical, dental, vision, LTD/STD, HSA/FSA, term life, and supplemental...  ...~ paid parental leave We're looking for an Electrical Assembly Technician to join our team in Cedar Park, Texas. If you have...