Finance Manager Job at Ashkenaz Music & Dance Community Center, Berkeley, CA

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  • Ashkenaz Music & Dance Community Center
  • Berkeley, CA

Job Description

Ashkenaz Music & Dance Community Center Is Seeking A Finance Manager

About Ashkenaz:

Ashkenaz Music & Dance Community Center is a nonprofit music venue and cultural hub dedicated to promoting world music, dance, and community engagement. For over 50 years, we have been a gathering place for artists, audiences, and educators passionate about fostering cultural diversity and artistic expression.

Position Summary:

Ashkenaz seeks a detail-oriented and strategic Finance Manager to oversee all financial operations, ensure compliance, and contribute to the organization’s long-term financial sustainability. This role is ideal for a finance professional with nonprofit experience who thrives in a dynamic and mission-driven environment.

Key Responsibilities: Internal Financial Management & Reporting
  • Develop and maintain fiscal policies, procedures, and best practices for accounting functions.
  • Monitor program performance against budget goals and provide variance analysis.
  • Track expenditures, assess financial risks and opportunities, and support monthly forecasting.
  • Assist in preparing budgets, financial statements, and profit & loss reports for board and staff presentations.
  • Oversee accounts payable (A/P) and accounts receivable (A/R), including monthly invoicing and reconciliation.
  • Manage collections for studio and facility rentals.
  • Supervise bank and credit card reconciliations.
  • Handle accounting and reporting for fundraising, special events, donations, and grants.
  • Collaborate with bookkeeping services for monthly financial statement production and analysis.
  • Assist in the development of the annual budget.
External Financial Reporting
  • Prepare for the annual audit and act as the primary liaison with auditors.
  • Review audit reports, Form 990, and other tax documentation.
  • Provide financial data for the annual report.
  • Prepare and distribute 1099 forms.
  • File annual property and monthly sales tax returns.
Show & Event Financial Management
  • Oversee cash management, counting, and bank deposits.
  • Collect W-9 forms and artist payment preferences before events.
  • Process artist guarantees and Prism settlements within 72 hours of each event.
  • Manage payments for sound engineers and dance instructors.
  • Track guest lists for events with large artist guarantees.
  • Oversee credit card tip tracking and reporting.
  • Perform QuickBooks Online journal data entry for each show.
  • Issue and track gift certificates (e.g., school silent auctions).
Fundraising & Grant Management
  • Endorse, track, and deposit checks.
  • Assist in grant writing and financial reporting with specific direction.
Venue & Administrative Functions
  • Maintain organizational licenses (e.g., Health, ABC).
  • Collect and distribute mail.
  • Assist with insurance renewals and amortization schedules.
  • Respond to Employment Development Department (EDD) information requests.
  • Manage company insurance, workers’ compensation, and health insurance policies.
  • Oversee IT functions, liaise with IT vendors, and manage Microsoft Office online.
  • Support office management duties as needed.
  • Participate in special projects and cross-functional initiatives.
  • Act as a liaison between internal departments for financial matters.
Human Resources & Payroll
  • Process payroll via ADP and manage payroll-related financial tasks.

Qualifications & Skills:
  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
  • 3+ years of experience in financial management, preferably in a nonprofit or arts organization.
  • Proficiency in QuickBooks Online, Microsoft Office, and financial reporting software.
  • Strong understanding of nonprofit accounting principles, including grants and donor-restricted funds.
  • Experience with tax filings, audits, and compliance for nonprofits.
  • Excellent analytical, problem-solving, and organizational skills.
  • Ability to manage multiple priorities, work independently, and meet deadlines.
  • Strong communication skills with the ability to present financial data to non-financial stakeholders.
  • Passion for the arts, music, and community engagement.
Compensation & Benefits:
  • $65,000 salaried position with medical benefits.
  • Flexible schedule with hybrid work options.
  • Opportunity to work at a historic vibrant Berkeley nonprofit arts organization.
How to Apply:

Please submit a resume and cover letter detailing your experience and interest in the role to jobs@ashkenaz.com. Applications will be reviewed on a rolling basis until the position is filled.

Ashkenaz is an equal-opportunity employer and strongly encourages applications from candidates of diverse backgrounds, identities, and experiences.

Job Tags

Flexible hours,

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