FIRM ADMINISTRATOR
To perform general office managerial, and executive administrative duties and provide support to partners and other personnel as required. Applicant must have a minimum of seven years of solid experience (including supervisory experience) in a professional office setting and must be highly proficient in Microsoft Office (Outlook, Word (advanced proficiency), and PowerPoint). Applicant must be punctual, self-motivated and have a strong work ethic.
Other requirements include:
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Excellent phone presence: professional and upbeat.
• Team player.
• Ability to work independently.
• Ability to exercise independent judgment.
• Ability to prioritize.
• Excellent organizational skills.
• Advanced proficiency in Word.
• Experience with Excel and other spreadsheet applications.
• Ability to multi-task.
Reports to two partners but may perform duties for others within the firm.
Supervises administrative personnel.
Duties include, but are not limited to:
• Preparing proposals, engagement letters, financial statements and other "end results" reporting
documents using Word and Excel, as deemed necessary.
• Preparing other client-related reports.
• Assisting in packaging of client tax folders and filing tax documents.
• Assisting in the hiring of other administrative personnel.
• Updating and developing office policies and procedures.
• Updating and keeping abreast of firm social media.
• Preparing/composing outgoing correspondence to clients, vendors, and others.
• Scheduling and confirming appointments for the partners.
• Updating partners’ calendars and contacts.
• Daily upkeep of partners’ offices.
• Assisting with billing.
• General office duties such as filing, ordering supplies, purchasing supplies locally, assisting with
answering phone, opening and closing office.
• Preparing bank deposits.
• Balancing and replenishing the petty cash.
• Overseeing and assisting with general upkeep, cleanliness and organization of office and
grounds.
• Contacting vendors and service providers for quotes and working with the chosen vendor/service
provider to ensure the firm is receiving the services and level of service expected.
• Preparing outgoing mail & packages and assisting in logging incoming/outgoing mail.
• Updating & monitoring the equipment logs.
• Renewing professional memberships.
• Applying for and renewing business certifications.
• Liaison between office personnel and IT professionals to ensure equipment and software are in
proper working order, assisting IT company in troubleshooting problems.
• Additional duties in absence of other administrative personnel.
...owner is eager to coach and mentor individuals to help them grow in their careers. This is not just a job; it's an opportunity to be part of a supportive and encouraging environment that celebrates growth and potential. We can't wait to hear from you if you are ready to...
...Seeking a Licensed Electrician for our Coquille Plywood Plant Who We Are: Founded in 1936, Roseburg Forest Products is a privately... ...benefit package that includes medical, dental, vision, life insurance, matching 401(k) and tuition reimbursement for your...
First impressions are everything, and our showroom is the star of the show. Were on the hunt for a part-time Housekeeper to keep it dazzling every day. Youll be the magic behind the scenesdusting and vacuuming the showroom, mopping hard surfaces, tossing trash, sprucing...
...-time content at listings, events, office moments, and around Miami Edit using CapCut Pro, Descript, or similar tools Create branded carousels, reel covers, and visual assets in Canva Write strong hooks, scripts, and visual concepts designed to stop the scroll...
...Employee Assistance Program Our community is looking for a Housekeeper to join our team. Housekeeper Responsibilities:... ...Responsible for collecting, cleaning and redistributing the community laundry. Responsible for maintaining the commercial laundry in a...