Firm Administrator Job at HirefinderRPO, Hollywood, FL

dGUyMHZzTm11a1pXMDNmeGd6V2pEZXJxNkE9PQ==
  • HirefinderRPO
  • Hollywood, FL

Job Description

FIRM ADMINISTRATOR

To perform general office managerial, and executive administrative duties and provide support to partners and other personnel as required. Applicant must have a minimum of seven years of solid experience (including supervisory experience) in a professional office setting and must be highly proficient in Microsoft Office (Outlook, Word (advanced proficiency), and PowerPoint). Applicant must be punctual, self-motivated and have a strong work ethic.

Other requirements include:

• Excellent oral and written communication skills.

• Excellent interpersonal skills.

• Excellent phone presence: professional and upbeat.

• Team player.

• Ability to work independently.

• Ability to exercise independent judgment.

• Ability to prioritize.

• Excellent organizational skills.

• Advanced proficiency in Word.

• Experience with Excel and other spreadsheet applications.

• Ability to multi-task.

Reports to two partners but may perform duties for others within the firm.

Supervises administrative personnel.

Duties include, but are not limited to:

• Preparing proposals, engagement letters, financial statements and other "end results" reporting

documents using Word and Excel, as deemed necessary.

• Preparing other client-related reports.

• Assisting in packaging of client tax folders and filing tax documents.

• Assisting in the hiring of other administrative personnel.

• Updating and developing office policies and procedures.

• Updating and keeping abreast of firm social media.

• Preparing/composing outgoing correspondence to clients, vendors, and others.

• Scheduling and confirming appointments for the partners.

• Updating partners’ calendars and contacts.

• Daily upkeep of partners’ offices.

• Assisting with billing.

• General office duties such as filing, ordering supplies, purchasing supplies locally, assisting with

answering phone, opening and closing office.

• Preparing bank deposits.

• Balancing and replenishing the petty cash.

• Overseeing and assisting with general upkeep, cleanliness and organization of office and

grounds.

• Contacting vendors and service providers for quotes and working with the chosen vendor/service

provider to ensure the firm is receiving the services and level of service expected.

• Preparing outgoing mail & packages and assisting in logging incoming/outgoing mail.

• Updating & monitoring the equipment logs.

• Renewing professional memberships.

• Applying for and renewing business certifications.

• Liaison between office personnel and IT professionals to ensure equipment and software are in

proper working order, assisting IT company in troubleshooting problems.

• Additional duties in absence of other administrative personnel.

Job Tags

Similar Jobs

Titan America

Electrical Maintenance Engineer Job at Titan America

 ...Excellent computer skills including use of Microsoft Office suite including MS Project. ~ Must be able to read, write and speak English. Bilingual (English/Spanish), preferred. ~ Must be able to work extended hours, holidays, nights, and weekend as needed. ~ Team... 

Find Great People | FGP

Design Engineer Job at Find Great People | FGP

 ...The Design Engineer is an entry-level position where associates are heavily supervised and are expected to learn and assist with all engineering design aspects of a project. Once trained, associates in this position will be responsible for their own design projects and... 

LEOTEK Electronics USA LLC

Customer Service Representative Job at LEOTEK Electronics USA LLC

 ...site, and traffic signal lighting solutions. We are committed to driving innovation and sustainability through our products, services, and customer support, serving both public and commercial sectors. We are currently transitioning into an IoT solutions and Data... 

Market America, Inc.

Personal Assistant Job at Market America, Inc.

Position Summary: The Personal Assistant to the Chief Executive Officer provides various personal and professional duties. Essential Function and Responsibilities: Prepares and organizes meetings, parties, and other social events with Events department Assists...

Strategix Management LLC

ACT/OTP Coordinator Job at Strategix Management LLC

 ...information on all Advanced Training programs. Distribute information about AT programs to the Center. Work with Programs, Records, and CTS areas to ensure that submission deadlines and documentation requirements are met and that transfers to other centers are processed...