Job Description

Pay: $55,000.00 - $65,000.00 per year

Position Summary

At Z Gallerie, the HR & Admin Specialist plays an important role in supporting the daily operations of our US office. This position provides assistance across human resources, office administration, and basic finance functions, helping to ensure a well-organized and efficient workplace. It is an excellent opportunity for an entry-level professional who is detail-oriented, proactive, and motivated to develop a career in HR and administration within a global organization. Working closely with the US HR & Admin Specialist and collaborating with our HQ team in China, this role helps bridge communication and operational needs to support the company’s growth and employees’ success.

Job Responsibilities

• Assist with posting job ads, scheduling interviews, and coordinating candidate communication.
• Prepare onboarding materials and assist new hires with paperwork and orientation.
• Maintain basic employee records and files.
• Support attendance tracking and leave applications.
• Assist in handling routine HR inquiries.
• Manage office supplies, mailing, and basic office equipment.
• Help coordinate travel bookings, meeting logistics, and vendor communication.
• Help maintain HR and admin documentation according to company and legal requirements.
• Assist in communicating policies from HQ to the US office.
• Collect and share feedback from local employees to HQ HR/Admin team.
• Assist with expense reimbursement preparation, invoice collection, and simple record-keeping.
• Provide clerical support to the Finance team as needed.

Job Requirements

• Bilingual in Mandarin Chinese and English, with strong reading, writing, and verbal communication skills.

Preferred

• 1–2 years of experience in HR, administration, or related support roles preferred; internships accepted.
• Basic knowledge of HR processes and office administration.
• Familiar with MS Office (Word, Excel, PowerPoint).
• Strong sense of responsibility, detail-oriented, and willing to learn.
• Good organizational skills and teamwork spirit.
• Basic understanding of expense reporting or accounting concepts is a plus.

"At Z Gallerie, we are dedicated to fostering a workplace where everyone feels respected, valued, and free from discrimination or harassment. We believe that inclusion is a shared responsibility, and every team member plays a part in building a culture rooted in dignity and mutual respect.

We are committed to making employment decisions—whether related to hiring, compensation, development, performance, or separation—based on fairness and merit. Equal opportunity is a fundamental principle at Z Gallerie, and we actively work to identify and address unconscious bias in order to create a welcoming, inclusive experience for every employee and candidate.”

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