Hybrid Personal Assistant to Designer (Remote 2 months a year) Job at C-SUITE ASSISTANTS, New York, NY

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  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

A successful designer with European sensibilities is looking for a Personal Employer to assist with a variety, administrative, personal, and organizational duties. The assistant will work with the principal at her home on the Upper East Side and the studio in Long Island City. The role is hybrid-3 days in person, 2 days remote and 2 months during the winter fully remote when the principal lives overseas. There a 2 cats in the home so being an animal person a must. This is a new position.

About the Job:

  • Schedule appointments, meetings and lunches - both businessand personal
  • Managing and drafting correspondence
  • Coordinate travel (private, commercial, business and personal) using travel agent
  • Research hotels for trips
  • Keep an ever-changing, busy calendar (business and personal)
  • Event planning
  • Pay bills
  • Place orders for materials for the studio
  • Research and hire seamstresses
  • Assist new hires with finding housing and the visa process when needed
  • Track investments and create basic spreadsheets
  • Be the point of contact with accountants
  • Gather info for tax returns
  • Personal shopping and errands
  • Oversee the work of vendors, home projects, and housekeeping
  • Assist with vet appointments (2 cats)
  • Research and hire vendors for home renovation projects when needed
  • Make dinner reservations
  • Event planning
  • Coordination with staff at other properties for visits
  • Be the point of contact with the management company for the residence in London
  • Some off-hour availability required

About You:

  • Minimum of 6 years of experience as a Personalor Executive PersonalAssistant
  • BA/BS from a college or university
  • Excellent Microsoft Office skills (Word, Excel, PowerPoint and Excel)
  • High level of discretion and understanding of confidentiality
  • Great time management
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, Reimbursement for Health Benefits, Paid Vacation

Hours: 9-5

Job Tags

Work at office, Remote work, Work from home, Overseas,

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