Job Description

Job Title: Office Admin Assistant

Location: Seattle, WA (Onsite)

Job Summary:

An international e-commerce company located in downtown Seattle is looking for a full-time office administrative assistant for our office. We’re looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team.

Some specific things you’ll work on:

• Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guests.
• Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events.
• Maintain filing system, both electronic and physical (filling & scanning).
• Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
• Assist with meeting coordination to include, scheduling, inviting, and arranging to follow up for various vendor meetings (catering, janitorial, maintenance).
• Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers.
• Assist in space management: move, seat assignment, furniture reconfiguration.
• Assist in sending maintenance schedule communication emails.
• Prepare communications such as monthly newsletters, and office events.
• Support in onboarding and offboarding:
• Coordinate with the Onboarding Team for upcoming new hires.
• Prepare desks for new hires and remove personal belongings for any terminations.
• Set up New Hire Monday Breakfast.
• Office inventory management: kitchen, stationery, janitorial, first aid
• Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials.
• Re-stock and organize all office supplies.
• Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.

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