Job Description

JRN: 2324

We are seeking a warm and friendly Office Manager for a successful and fast growing e-commerce company based in Hollywood, Los Angeles. You will be the first point of contact and go-to resource for all office-related needs. This role calls for someone who anticipates needs before they arise, introduces thoughtful improvements, and acts as a cultural ambassador by fostering connection and creating a collaborate workspace.

Responsibilities:

• Greet guests upon arrival to HQ, coordinate security check ins, and manage all pre-visit communication to ensure a seamless visitor experience
• Oversee daily office maintenance tasks, keeping kitchen areas and conference rooms tidy and well-stocked to support productive workdays
• Proactively anticipate office needs and strengthen company culture by creating an environment that supports connection, collaboration, and engagement
• Manage and track the movement of product between the office and offsite storage, maintaining accurate logs and coordinating timely transport to support cross-functional workflows
• Oversee catering for weekly team meals and lead onsite meeting logistics, ensuring smooth setup, proper supplies, and efficient coordination
• Manage the collection and distribution of all incoming mail, correspondence, and packages to keep operations running smoothly
• Assist with assembling packages, creating labels, and scheduling pick ups to support team initiatives and deadlines
• Manage the receiving, logging, and distribution process for product packages, ensuring accuracy and visibility for key team
• Partner with People & Culture on new hire prep tasks, including paperwork and building/parking card setup, to support a thoughtful onboarding experience
• Contribute to people and culture initiatives by coordinating hybrid events, supporting the weekly company newsletter, managing employee gifts, and overseeing social Slack channels
• Serve as a culture champion by building connection, supporting engagement efforts, and reinforcing company values across the organization
• Order and distribute office and vendor supplies while monitoring food and beverage inventory, balancing cost-conscious planning with employee experience
• Perform daily opening and closing routines to maintain an organized, welcoming environment for the team
• Act as liaison with building management on cleaning, repairs, temperature concerns, and other facility needs to ensure a well-functioning workspace
• Ensure office plants are watered and maintained to keep the space warm and inviting
• Oversee building upkeep, ensuring routine maintenance is completed and collaborating with building facilities on forward-looking improvements
• Support various departments with day-to-day operational needs, acting as a reliable and strategic partner
• Assist with space planning to ensure the office layout supports team growth, productivity, and collaboration

Qualifications:

• Prior experience as an office manager
• Ability to handle confidential information discreetly
• Quick learner, highly motivated, and adaptable
• Friendly, outgoing, and welcoming
• Initiative-taker who can anticipate needs and challenges

Location: Hollywood, Los Angeles.

Schedule: Onsite 5 days/week, 8:30am-5pm.

Compensation and benefits: up to $85K DOE, eligible for overtime. Health, dental, and vision insurance, 401(k), PTO, and more.

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