Job Description

Venova Medical, Inc. is a privately held clinical-stage company headquartered in Los Gatos, California, dedicated to addressing the challenges of vascular access in hemodialysis patients by developing the Velocity™ Percutaneous Arteriovenous Fistula (pAVF) System . This next-generation technology is designed to simplify and accelerate the creation of functional dialysis access—reducing the need for follow-up interventions, improving patient outcomes, and lowering healthcare costs.

PURPOSE OF THE JOB

The Office Manager/Administrative Assistant will provide support for developing and maintaining a professional working environment at the office. This position will manage administrative support of clinical, QA, HR, legal, and finance for the company, and will engage in interactions with executives and all team members. This role is a full-time, onsite position and requires presence in the office 5 days per week.

MAJOR DUTIES AND RESPONSIBILITIES

• Provide administrative support for the Clinical Operations team and Quality Assurance team.
• Provide support in managing the Company safety programs and acting as the Safety Officer.
• Provide high level and comprehensive administrative support to executive officers and the CEO, including calendaring and detailed travel plans and agendas.
• Prepare presentation materials for board of directors and other meetings.
• Develop, implement, and understand general company operations, workflows, and procedures as appropriate.
• Work autonomously to manage the office and keep everything running smoothly and effectively.
• Effectively manage tasks on behalf of the CEO and other executives, while exercising good discretion and judgement.
• Complete expense reports for the executives.
• Assist in drafting written correspondence, presentations, etc. on behalf of the CEO.
• Organize electronic and hard-copy files for the company.
• Oversee the systems and processes related to effective operation of the company (i.e., telephones, copiers, facilities maintenance, janitorial, etc.). Communicate with building management to ensure operations are smooth.
• Arrange travel for team members as needed.
• Arrange meetings (space, tech support, supplies, agendas, invitations). 
• Manage all subscriptions ensuring company utilizes the most efficient services. 
• Maintain the office organization and cleaning.
• Order and stock supplies for the office.
• Organize company events and lunches.
• Provide light support to Accounting (i.e., forward invoices for payment, follow up on missing receipts/invoices, etc.)
• Provide administrative support to team members as needed.
• Provide reception duties as needed.

PREFERRED QUALIFICATIONS

Education and/or Job Experience : 

• Bachelor’s degree or equivalent preferred.
• 5+ years of administrative experience, with 2+ years in an office management role preferred.
• Start-up experience preferred.

Skills, Abilities, and Requirements : 

· Strong attention to detail.

· Ability to prioritize and manage multiple activities.

· Excellent interpersonal, organizational, problem-solving, and written/verbal communication skills, confidence, and ability to work effectively with a wide variety of medical, research and administrative personnel within the company.

· Exercise good discretion and judgement. 

· Relationship management skills – internal and external.

• Proficient in Microsoft Word/Excel/PowerPoint.

BENEFITS

Venova offers competitive salaries, a good equity program, and benefits, including medical insurance, dental insurance, vision insurance, paid time off (PTO), and 401(k). Legal authorization to work in the US is required. We are not able to sponsor individuals for employment visas for this job. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment verification form upon hire.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

PAY RANGE

The expected salary range for this role is $75,000 - $110,000. Actual compensation will be determined based on a variety of factors, including experience, qualifications, skills and location.

Job Tags

Similar Jobs