Job Description

We are looking for a part-time Administrative Assistant to provide essential support to our Managing Partners in a dynamic and flexible work environment. This hybrid role offers the opportunity to engage in diverse tasks, ensuring the smooth operation of the firm while maintaining a high level of professionalism. Client does not offer health benefits and pay range for this position is $28-$32 hourly. Client offers flexibility working 24-30 hours a week Recruiter: Connie Stathopoulos

Responsibilities:

• Organize and manage schedules for the Managing Partners, ensuring efficient time management.

• Coordinate activities involving clients and candidates, including meetings and follow-ups.

• Prepare detailed reports, presentations, and documentation as required.

• Serve as a point of communication for internal and external inquiries, maintaining professionalism.

• Handle special projects with a focus on accuracy and meeting deadlines.

• Conduct research and gather information to support decision-making for the Managing Partners.

• Maintain and update records and databases, ensuring data accuracy and accessibility.

• Provide administrative support for daily operations, including answering inbound calls and data entry.

• Assist with receptionist duties, creating a welcoming environment for visitors and clients.

• Utilize technology tools and applications to streamline processes and enhance efficiency.

• Proven experience in administrative roles, showcasing strong organizational abilities.

• Exceptional interpersonal skills, with the ability to effectively interact with team members, clients, and partners.

• Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Ability to conduct internet research and quickly adapt to new technologies and applications.

• Strong problem-solving skills, with a proactive approach to identifying and addressing challenges.

• Detail-oriented and capable of managing multiple tasks while maintaining accuracy.

• A flexible and adaptable mindset, ready to take on new responsibilities as needed.

• Familiarity with tools like ACT! or similar CRM platforms is a plus.

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