Job Description

Payroll Administrator

We’re hiring an experienced Payroll Administrator to take ownership of payroll processing for a large, multi-state organization. This role plays a critical part in ensuring accuracy, compliance, and timeliness across all payroll functions — supporting 500+ employees in a fast-paced, collaborative environment.

This is an immediate-need, full-time on-site position based in the Houston area.

What You’ll Do

• Manage accurate and timely biweekly payroll for 500+ hourly, salaried, and contract employees , including shift differentials.
• Ensure compliance with federal, state, and local payroll and tax regulations across multiple states.
• Process and verify employee deductions for benefits, garnishments, and retirement contributions.
• Prepare and reconcile payroll-related journal entries, bonus accruals, and general ledger postings.
• Support state sales tax filings , quarterly and annual filings (Forms 941, 940, W-2, and 1099) , and payroll audits.
• Maintain and troubleshoot the ADP Workforce Now payroll system, ensuring accurate data integration with HR and accounting systems.
• Collaborate with HR and Accounting to support payroll adjustments, onboarding, and compliance documentation.
• Identify opportunities for process improvement and automation within payroll operations.

What You Bring

• 7+ years of payroll experience , ideally in a manufacturing or mid-sized corporate environment.
• Proficiency with ADP Workforce Now (required).
• Experience managing multi-state payroll and understanding state payroll tax laws and compliance.
• Working knowledge of accounts receivable, payroll accruals, and GAAP principles.
• Advanced Excel skills (VLOOKUPs, pivot tables, data analysis).
• Strong accuracy, organization, and discretion with confidential employee data.
• Excellent communication skills and the ability to partner cross-functionally with HR and Accounting.
• Bachelor’s degree in Accounting, Finance, HR, or related field preferred.

What’s in It for You

• Full-time, on-site position with long-term stability and growth potential.
• Collaborative, people-centered work culture.
• Opportunity to make an immediate impact by improving payroll accuracy, compliance, and reporting efficiency.

💡 If you’re a detail-oriented payroll professional who thrives in a dynamic, multi-state environment and enjoys working with both HR and Accounting — we’d love to hear from you.

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