Job Description

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives.

Your Role

The Program Assistant is an integral member of the team and works with principals to prioritize scheduling needs for the team, acting as a thought partner to look at the overall needs for meeting requests and alignment with team strategic priorities. The Program Assistant provides wide and varied administrative and organizational support for the program and operations leaders and teams. Efficiency, attention to detail, flexibility, good interpersonal and problem-solving skills are essential in this role.

What You’ll Do

• Manage complex calendars including meetings with participants in multiple time zones, both internal and external to the organization.
• Proactively review upcoming weeks/months and support principals with planning, recognizing potential bottlenecks and making recommendations for how to best allocate time/make trade-offs when scheduling issues arise.
• Schedule and plan events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
• Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects.
• Compile and process expense reports, reimbursement, and check requests.
• Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.
• Establish and manage relationships with grantees in the field as well as internal and external partners.

Your Experience

• Associate’s or bachelor’s degree with 3+ years of experience, or equivalent experience preferably in an administrative role for a complex and fast-paced organization, interacting intensively with internal and external contacts.
• Sets priorities and meets goals while balancing needs of providing support for multiple individuals, including complex calendar, travel and event planning.
• Able to communicate effectively with internal and external contacts and adjust to a wide variety of working styles.
• Experience learning organizational priorities and how they align with the goals of a specific department/division.
• Ability to track rhythm of business while also dealing with ambiguity and change.
• Experience establishing organizational systems to improve efficiency and functioning in a changing environment.
• Proven positive, collaborative approach to work, including a dedication to problem solving.
• Proficient with MS Office Suite including Outlook, Teams, PowerPoint, and Excel.

*Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.

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