Job Description

Receptionist & Administrative Assistant

Hours: Monday – Friday, 8:00 AM – 5:00 PM (must be punctual and available to open and close the office daily)

Position Summary:

We are seeking a reliable and professional Receptionist & Administrative Assistant to support our commercial property management team. This position is critical to daily operations and requires someone who is comfortable being the first to arrive and the last to leave. The ideal candidate is detail-oriented, organized, and enjoys supporting a team in a fast-paced office environment.

Key Responsibilities:

• Open the office promptly at 8:00 AM and close at 5:00 PM
• Serve as the first point of contact at the reception desk, greeting visitors and answering incoming calls
• Perform general administrative duties including:
• Ordering and organizing office supplies
• Distributing incoming mail
• Maintaining filing systems
• Provide direct administrative support to the General Manager, Senior Property Manager, and a third property management team member
• Assist the Property Manager with:
• Gathering supplier and contractor quotations
• Preparing monthly client reports
• Tracking contract and lease renewal dates
• Collecting and organizing updated insurance certificates
• Manage work orders and ensure timely follow-up and resolution
• Other administrative tasks as needed

Qualifications:

• Prior experience in an administrative or receptionist role required
• Experience in commercial real estate is a plus, but not required
• Strong organizational and communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and as part of a team
• Professional appearance and demeanor

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