Job Description

The Recruiting Coordinator will play a crucial role in ensuring that the recruitment process runs smoothly, efficiently, and seamlessly. You will be responsible for coordinating candidate schedules, assisting with job postings, maintaining candidate records, and providing overall support to the recruiting team. The ideal candidate will be highly organized, detail-oriented, and passionate about providing an exceptional candidate experience.

Key Responsibilities

• Candidate Coordination : Manage candidate schedules for interviews, phone screenings, and assessments. Ensure timely communication with candidates regarding interview logistics, feedback, and next steps.
• Job Postings and Advertising : Assist with posting job openings on job boards, social media platforms, and company websites. Ensure job descriptions are accurate and aligned with client needs.
• Applicant Tracking System (ATS) Management : Maintain and update candidate records in the ATS, ensuring all candidate information is accurate and up to date.
• Interview Scheduling : Coordinate and schedule interviews between candidates and hiring managers, ensuring availability and providing all necessary details.
• Communication and Candidate Experience : Serve as a point of contact for candidates throughout the hiring process, ensuring a positive experience from initial contact to offer acceptance.
• Document Management : Prepare and organize candidate materials, such as resumes, reference checks, and interview feedback. Maintain accurate files and records for compliance and reporting purposes.
• Onboarding Support : Assist in the coordination of new hire onboarding, including completing paperwork, conducting background checks, and ensuring a smooth transition for candidates who accept offers.
• Recruitment Metrics and Reporting : Support the recruitment team by tracking and reporting key metrics such as time-to-fill, interview-to-hire ratios, and other recruiting performance data.
• Vendor and Client Communication : Communicate with external vendors, such as background check providers and job boards, as well as internal stakeholders to ensure all recruitment processes are running smoothly.
• General Administrative Support : Provide administrative support to the recruiting team, including organizing recruitment events, scheduling meetings, and managing calendars.

Key Qualifications

• Education: Bachelor’s degree in human resources, Business, or a related field preferred
• Experience : 1-3 years of experience in recruitment coordination, HR support, or administrative roles, preferably in a staffing or recruiting company.
• Organizational and time management skills : the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all aspects of recruitment administration.
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) familiarity with ATS or other HR software is a plus
• Ability to work in a fast-paced environment while maintaining professionalism and attention to detail.
• Team first attitude : Our organization fosters a culture of inclusivity and support where we work together to accomplish each task, which allows us to be successful for our candidates and customers!

If you are passionate about recruitment, have strong organizational skills, and are excited to support a fast-paced recruiting team, we encourage you to apply and help us continue building exceptional teams for our clients!

Compensation & Benefits

• Base salary
• Health, dental, and vision insurance
• Paid time off and holidays
• ESOP
• Opportunities for professional development and training
• A collaborative and inclusive work culture
• Career growth opportunities within a leading staffing organization

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