Job Description

POSITION : Retail Sourcing Coordinator

DEPARTMENT : Sourcing and Procurement

REPORTS TO : Sr. Manager of Sourcing and Procurement

HOURS : 8:00 am – 5:00 pm, Monday-Friday, with some evenings and weekends on a regular basis as required. Work is in-person includes in-office work and outside meetings/events.

Interested candidates should submit a cover letter of interest and resume to – Human Resources at HR@mcfoodbank.org.

POSITION SUMMARY:

The Retail Sourcing Coordinator is a member of the Sourcing and Procurement team and will contribute to the growth of the Retail Rescue and Red Barrel Programs through positive interaction with retail stores and partner pantries. This position will monitor retail donor activity and partner agency activity by running reports, analyzing data and trends, and keeping management well informed of program activities. The Retail Sourcing Coordinator will be required to educate store staff on donation policies, procedures, and guidelines. This position is external facing with the focus being on building and maintaining relationships with retail store staff and partner pantries.

DUTIES AND RESPONSIBILITIES:

• Build and strengthen relationships with MCFB retail donors and partner pantries to encourage participation in all MCFB retail-based programs.
• Work with Sr. Programs Manager to identify new partner pantries to participate in the expansion of the Retail Rescue and Red Barrel Programs.
• Educate MCFB stakeholders and retail partners on retail program specific guidelines and policies and monitor retail stores to ensure guidelines are followed. Conduct product inspections as necessary.
• Ensure compliance with MCFB Retail Agreement with partner pantries and escalate any issues or findings to Sr. Manager of Sourcing and Procurement.
• Educate store personnel (meat, deli, dairy, bakery, produce managers, receivers, and store managers) on donation guidelines.
• Analyze data and trends to coordinate store and partner pantry visits for maximum efficiency. Prepare monthly reports for donors and MCFB metric reporting.
• Quickly solve operational issues that arise day-to-day; such as software malfunctions, missing supplies, driver/store relationship challenges, etc.
• Support the Transportation Lead in observing and promoting effective driver practices, including occasional ride-alongs with retail drivers to help ensure consistency in store donation pickups and procedures.
• Assist in managing Meal Connect to ensure proper and on-time reporting.
• Assist the Sr. Programs Manager in creating and presenting annual and ad hoc trainings for partner pantries.
• Perform other duties, as assigned.

KNOWLEDGE AND SKILLS REQUIRED:

• Technological Proficiency; Office 365 proficient and working knowledge of database platforms
• Outstanding written, verbal, and interpersonal skills
• Project management and/or account management skills
• Proficient with solicitation and building/maintaining relationships
• Strong customer service and problem-solving abilities
• Proficiency in negotiation skills
• Ability to work collaboratively
• Knowledge of budget development, and strategic planning
• Motivated self-starter
• Excellent time management skill

EDUCATION AND EXPERIENCE REQUIRED:

• Bachelor’s degree preferred.
• Minimum two years’ work experience in sales, fundraising and/or, purchasing, procurement, operations, and management.

TRAVEL REQUIREMENTS:

Travel:

• Up to 60% of the time in Montgomery County.
• Valid Texas Driver’s License, required.
• Dependable transportation, required.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Full-time position
• Duties are performed indoors, outdoors and in an office environment
• Interaction is required with other personnel, clients and other external parties

Work Schedule

• Monday – Friday, 8:00 a.m.-5:00 p.m. Work is in-person unless otherwise specified.
• Must be willing to commit to working in the office with flexible office hours for community networking, meeting with suppliers, retailers and donors with travel, including some evenings and weekends.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Most functions are performed while seating at a desk or standing up
• Individual shall require standing for longer periods
• On a regular day individual might be required to lift up to 30 lbs. of weight (i.e. document files, copy paper, etc.)

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

DISCLAIMER:

Montgomery County Food Bank is an Equal Opportunity Employer and employment “at will” organization. This job description does not imply or constitute an offer of employment.

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