Job Description

Talent Acquisition Coordinator

North Chicago, IL (Hybrid)

6 Months + Contract (Possibility of conversion)

🚫 Not Looking For

• Senior recruiters seeking full-cycle or sourcing-heavy roles.
• Candidates resistant to structured procedures or repetitive documentation.
• Individuals without strong written communication or time-management discipline.

Role Overview

This is a specialized Talent Acquisition role focused on supporting immigration and sponsorship (PERM) recruitment process for current employees.

• Not a full-cycle recruiting role — no candidate sourcing or direct applicant engagement.
• The work is primarily resume evaluation, documentation, and coordination with legal and hiring managers.
• Highly process-driven, compliance-heavy , and detail-oriented work where accuracy and adherence to timelines are critical.
• The individual must be able to learn quickly , follow structured procedures, and work independently in a remote setup.

📋 Key Responsibilities

• Review all incoming resumes daily for assigned requisitions (4–10 open at any given time).
• Ensure zero backlog – all resumes submitted that day must be reviewed the same day.
• Evaluate candidates against 6–14 role-specific criteria using a Resume Review Excel Tracker (yes/no format).
• Complete weekly reporting for legal — metrics include # of resumes reviewed, interviews scheduled, and outstanding items.
• Schedule interviews between hiring managers and qualified internal candidates.
• Participate in kick-off calls with hiring managers and legal teams.
• Maintain full compliance with audit-ready documentation at all times.
• Act as a consultant to hiring managers on process-related queries and timelines.
• Uphold professionalism in all stakeholder interactions (video presence expected on calls).

🧠 Skills & Attributes Required

• Strong attention to detail and accuracy — critical for audit readiness.
• Analytical mindset — able to quickly review and assess resumes (50–100+ daily).
• Time management & organization — must manage multiple moving parts with tight SLAs.
• Tech-savvy & proficient with Excel (filtering, data entry, tracking).
• Critical thinking — able to interpret complex, technical resumes (scientists, statisticians, engineers).
• Excellent communication — especially written; must interact confidently with managers, legal, and peers.
• Fast learner — capable of absorbing a week-long training and applying it consistently.
• Collaborative team player — willing to engage in team discussions, share learnings, and follow common standards.

🎓 Experience & Background

• Preferred: 2–5 years of Talent Acquisition, HR Coordinator, or Recruitment Operations experience.
• Candidates with TA Coordinator experience often transition well into this role.
• Backgrounds in regulated, compliance-heavy environments (pharma, healthcare, government contracting, finance) are a plus.
• Bachelor’s degree preferred , not required — capability and learning agility matter more.
• No prior immigration or PERM experience required; provides comprehensive training.

📈 Volume & Pace

• Manages 4–10 requisitions at a time.
• Reviews 50–100+ resumes per day .
• Every requisition stays open for at least 60 days .
• Team goal: Zero-out resume queue daily.
• Environment is fast-paced, structured, and metrics-driven.

💬 Training & Support

• One-week intensive training led by HM herself (130-slide structured program).
• Continued shadowing/mentoring and access to team support.
• Clear processes and templates provided (no ambiguity).

💡 Ideal Candidate Persona

• Detail-oriented, structured, and comfortable with repetitive yet critical tasks.
• Strong analytical or administrative background (e.g., HR coordinator, compliance analyst, finance ops, or data admin).
• Comfortable working with spreadsheets and structured documentation.
• Good communicator with a calm, process-oriented demeanor.
• Not looking for full-cycle or highly social recruiting — must enjoy structured, back-end work.

EEO:- Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

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