Job Description

Russell Tobin's client is hiring an Administrative Assistant in Los Angeles, CA

Employment Type: Contract

Location: 2 cities - Culver City and Santa Monica, CA

Pay rate: $24-$26/hr

Responsibilities:

• Performs a wide range of administrative and operational functions to support the department and team.
• Schedules appointments and manages department calendars, including updates for ongoing publicity activities.
• Routes, prepares, and monitors invoices and maintains departmental documentation and informational grids.
• Drafts and transcribes correspondence, composes memos, and assists in creating professional presentations and reports.
• Supports PR, Talent Relations, and other team projects and events as needed.
• Compiles and monitors budgets and expense reports to support financial tracking.
• Utilizes strong organizational skills and sound judgment to manage multiple priorities and ensure smooth departmental operations.

Requirements:

• High school diploma required; bachelor's degree preferred.
• 2–5 years of relevant experience, ideally in the entertainment or logistics fields.
• Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects.
• Exceptional work ethic, discretion, and sound judgment in all situations.
• Proven ability to build and maintain positive relationships with colleagues and external contacts.
• Proficient with office and email software (iCal, Keynote, Mail, etc.).
• Comfortable analyzing data and identifying trends.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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