Corp Subcontract Administrator Job at Ultimate Staffing, Anaheim, CA

dGVpenY4Ump1a2xTMW5YNGl6V25DT3p2NXc9PQ==
  • Ultimate Staffing
  • Anaheim, CA

Job Description

Seeking a Subcontracts Admin!

Job Duties:
Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.

Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding.

Address discrepancies, incomplete information, clarifications, and compliance in documentation.

Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.

Participate in the continuing development of department instructions, policies, and procedures.

Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.

Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.

Collect and summarize subcontract and project data and trends to report to management.

Communicate subcontract procedures and policies to departments.

Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.

Perform other duties as assigned.

High school diploma or equivalent required. Associate's Degree in Construction Management or related field preferred

Minimum 2 years' of construction purchasing experience or contract administrator experience, preferably in electrical construction

Can be a combination of education, training and relevant experience

WHAT YOU'LL NEED TO BE SUCCESSFUL:
Attention to detail and accuracy is essential

Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues

Working knowledge of procurement techniques, procedures, policies and accounting

Excellent communication and interpersonal skills

Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required

Ability to prioritize and manage multiple tasks and changing priorities as necessary

Ability to work under time pressure and adapt to changing requirements with a positive attitude

Effective oral and written communication skills as required for the position

Ability to be self-motivated, proactive and an effective team player

Ability to interact effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others
Desired Skills and Experience

Seeking a Subcontracts Admin!
Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.

Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding.

Address discrepancies, incomplete information, clarifications, and compliance in documentation.

Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.

Participate in the continuing development of department instructions, policies, and procedures.

Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.

Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.

Collect and summarize subcontract and project data and trends to report to management.

Communicate subcontract procedures and policies to departments.

Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.

Perform other duties as assigned.

WHAT YOU BRING TO US:
High school diploma or equivalent required. Associate's Degree in Construction Management or related field preferred

Minimum 2 years' of construction purchasing experience or contract administrator experience, preferably in electrical construction

Can be a combination of education, training and relevant experience

WHAT YOU'LL NEED TO BE SUCCESSFUL:
Attention to detail and accuracy is essential

Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues

Working knowledge of procurement techniques, procedures, policies and accounting

Excellent communication and interpersonal skills

Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required

Ability to prioritize and manage multiple tasks and changing priorities as necessary

Ability to work under time pressure and adapt to changing requirements with a positive attitude

Effective oral and written communication skills as required for the position

Ability to be self-motivated, proactive and an effective team player

Ability to interact effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

For subcontractor, Local area,

Similar Jobs

Elsdon Group

Licensed Customs Broker Job at Elsdon Group

 ...Licensed Customs Broker &##128205; Location: Pittsburgh, Pennsylvania &##128197; Job Type: Full-time About the Role: We are looking for an experienced and detail-oriented Licensed Customs Broker to join a leading global logistics provider. In this role,... 

Pediatric Therapeutic Services

Registered Behavior Technician Job at Pediatric Therapeutic Services

 ...Pediatric Therapeutic Services (PTS) is seeking a Registered Behavior Technician (RBT) to provide school-based services for a local school district. Perks: PTS offers job stability and growth through advanced career opportunities. PTS provides consistent on-site... 

Terra

Weekend Service Ambassador Job at Terra

This position is for a Real Estate luxury living sales gallery. This role will revolve mostly around giving impeccable service and will possess excellent knowledge of etiquette, silver service and some administrative skills. Therefore, you should have experience in hospitality...

Bank Street Group

Investment Banking Associate Job at Bank Street Group

Job Description Bank Street is seeking a highly skilled and experienced Associate to join our growing team of investment banking professionals, offering an opportunity to gain significant live transaction experience with a leading, industry-focused investment banking ...

US Tech Solutions

IT Support Job at US Tech Solutions

 ...cycle. Regularly lift and/or move up to 39 pounds independently and participate in group lifts for 40+ pounds and/or using pallet jacks. Regularly walk, use hands and fingers, handle or feel, reach with hands and arms, stoop, kneel, crouch or crawl, climb stairs,...