Job Description

Position: Executive Admin

Duration: FTE

Location: Santa Clara, CA 95054 (Onsite)

The Executive Admin cum Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept.

Responsibilities:

Daily walk around the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.

Reception Duties:

• Reception Management

• Receive clients & guest at the front desk

• Ensure client's security protocols are followed

• Identity Cards/Badge management

• Perform Mailroom function & Shipping tasks as required (through Fedex / UPS / others)

• Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.

Executive Admin Duties:

• Order & manage supplies (pantries, copiers, office supplies, etc.)

• Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.

• Maintain Seat Occupancy data.

• Assist with annual budget and all related vendors

• Daily and Monthly reports

• Billing

• Any other Admin duties assigned by Office Admin/Supervisor from time to time.

Qualifications:

• Associate degree (preferred)

• 02- 04 years’ experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred.

• Should possess excellent English communication skills (written & verbal)

• Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

• Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies)

• Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.

• Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.

• Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location

• Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.

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