Transcriptionist Job at S.B. Ballard Construction Co., Virginia Beach, VA

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  • S.B. Ballard Construction Co.
  • Virginia Beach, VA

Job Description

Administrative Assistant/Transcriptionist

Virginia Beach, VA | Full-Time | On-site

S. B. Ballard Construction Company

About Us

S. B. Ballard Construction Company is a top General Contractor/Construction Manager based in Virginia Beach, VA. We specialize in high-quality commercial projects across the Mid-Atlantic and Southeast regions. Check out our portfolio of projects at: sbballard.com/portfolio

Position Overview

We are looking for a detail-oriented Administrative Assistant / Transcriptionist who excels at task tracking, follow-up, and documentation in a fast-paced environment.

What You’ll Do

  • Maintain and manage task lists and action items for multiple active construction projects
  • Track deadlines and proactively follow up with project teams to ensure completion
  • Transcribe meetings and voice notes with high accuracy
  • Prepare meeting minutes with clear action items and assignments
  • Provide administrative support to leadership
  • Organize and maintain project documentation and correspondence
  • Heavy daily use of Microsoft Word, Excel, Outlook, and SharePoint
  • Create and maintain task trackers and logs (primarily in Excel and/or SharePoint)

What We’re Looking For

  • Strong administrative experience with proven task follow-up responsibility
  • High proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
  • Excellent organization, attention to detail, and time management skills
  • Strong written communication and transcription accuracy
  • Ability to manage multiple priorities and projects simultaneously
  • Professional handling of confidential and sensitive information

Nice to Have

  • Experience in construction, engineering, or facilities management
  • Familiarity with higher education, healthcare, K-12, or military projects
  • Experience supporting project managers or operations teams

Job Tags

Full time, For contractors, Work at office,

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