Job Description

Job Title: Temporary Receptionist / Office Services Coordinator

Location: Downtown Los Angeles, CA

Job Type: Full-Time, Temporary (3-6 month contract)

Schedule: Monday - Friday, 8:00 AM to 5:00 PM

Pay Rate: $27.00 - $29.00 per hour

About the Role:

Forrest Solutions is seeking a proactive and highly organized Temporary Receptionist / Office Services Coordinator to join our team in Downtown Los Angeles. In this dynamic role, you will be the first point of contact for our guests and a key contributor to our office operations. This position is ideal for a service-minded professional who thrives in a fast-paced environment and excels at managing multiple responsibilities. You will be an integral part of a collaborative team, ensuring our office runs smoothly and maintains a professional and welcoming atmosphere.

What You'll Do:

As a core member of our on-site team, you will perform a variety of administrative and operational duties across several key areas:

• Reception & Guest Experience:
• Serve as the primary point of contact at the front desk, greeting and escorting all guests with a high level of professionalism.
• Manage a multi-line phone system, directing calls and taking messages efficiently.
• Coordinate transportation and courier services for clients and staff as needed.
• Office & Facilities Operations:
• Ensure the office, conference rooms, kitchens, and common areas are impeccably maintained, organized, and fully stocked.
• Manage conference room bookings and meeting requests, handling physical setup and breakdown of tables and chairs.
• Coordinate catering orders for meetings, oversee food and beverage setup, and manage cleanup.
• Regularly restock snacks, beverages, coffee, and other pantry and kitchen supplies.
• Mailroom & Administrative Support:
• Manage all incoming and outgoing mail and packages, including sorting, processing, and arranging shipments.
• Operate office equipment such as duplicators and binding machines to support various departments.
• IT & Security Support:
• Act as an on-site liaison for the global IT department, assisting with basic equipment deployment and troubleshooting.
• Administer security keycards and access badges for employees and visitors, maintaining accurate records.

What You'll Bring:

• A 4-year college degree is strongly preferred.
• 2-5 years of professional reception or office administration experience, ideally within a professional services firm (e.g., law, consulting, finance).
• High proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills and a high degree of professionalism.
• A proactive, self-starting attitude with the ability to work independently and take ownership of tasks.
• Strong judgment and problem-solving skills, with a high tolerance for ambiguity.
• Excellent interpersonal skills with a customer-service-oriented mindset, energized by working in a collaborative team environment.
• Outstanding organizational and time-management skills with the ability to prioritize effectively in a busy setting.
• Flexibility to work occasional overtime for special events.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

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